Author Liaison, Practical Inspiration Publishing

BookMachine Ltd.; United States; Remote; USD 32,000 - 39,000; Part time

Job summary

Practical Inspiration Publishing is hiring a part-time, fully remote role to support authors across the publishing journey. You’ll work effectively in a remote team, communicating clearly and paying meticulous attention to detail.

Reporting to the Director, you’ll onboard authors, answer day-to-day questions, manage author-facing systems, coordinate with editorial/marketing, and prepare newsletters and royalty statements. UK-based, flexible hours and pro-rated salary apply.

Qualifications

• Minimum 1–2 years of experience in a book publishing environment (e.g. editorial, production, marketing or author relations).
• Proven ability to work autonomously and stay organized using remote collaboration tools (e.g. Slack, Teams, Sharepoint).
• Exceptional written and verbal communication skills.
• Calm, focused and reassuring under deadlines with meticulous attention to detail.

Responsibilities

• Meet authors soon after contract signature to welcome them and explain publishing processes, timelines and systems.
• Ensure onboarding progresses smoothly by following up author forms and responding to queries.
• Answer day-to-day author questions promptly, in liaison with the team.
• Manage FAQs and author-facing systems such as the author website area, Slack, LinkedIn group and WhatsApp community.
• Coordinate weekly author pod calls and help plan author events such as Author Day in the UK.
• Create training materials for authors on the elearning platform as required.
• Ensure authors’ news (awards, press coverage) is shared with marketing and sales and added to website/newsletters.
• Coordinate with editorial, design, production and marketing to keep authors informed and ensure timely feedback.
• Coordinate with printers and warehouses to keep authors updated with bulk order tracking.
• Collect and organize author assets (bios, headshots, back-cover copy inputs).
• Keep authors’ details up to date on our systems.
• Follow up at regular touchpoints with authors post-publication.
• Prepare quarterly author newsletter and royalty statement emails.

Skills

Communication

Remote teamwork

Organization

Attention to detail

Tools

Slack

Teams

SharePoint

Job description

Working pattern: Part-time, fully remote

Salary: £26,750 per annum (pro-rated)

Application deadline: Friday 20th November 2026

Practical Inspiration Publishing, the home of books that mean business, is recruiting for a new role to support our continued growth. We’re looking for aconscientious self-starter able to work effectively and happily in a remote team and an excellent communicator with strong attention to detail.

Reporting to the Director, you’ll be responsible for supporting authors throughout the publishing process and beyond, including:

• Meeting authors shortly after signature of contract to welcome them and talk them through our publishing processes, timelines and systems;
• Ensuring that onboarding progresses smoothly, for example following up author forms and responding to queries;
• Answering day-to-day author questions promptly and clearly, in liaison with the rest of the team.
• Managing our FAQs and author-facing systems such as the author’s website area, Slack, LinkedIn group and WhatsApp community;
• Managing the scheduling and running of our weekly author ‘PIP pod’ call and helping to plan author events such as our annual Author Day in the UK;
• Creating training materials for authors on our elearning platform as required;
• Ensuring that authors’ news such as awards and press coverage is passed on to the marketing team to be shared with sales reps and added to our website/newsletters;
• Coordinating with editorial, design, production and marketing teams to keep authors informed of progress and ensure their feedback is timely and clear;
• Coordinating with printers and warehouses as necessary to ensure authors are kept up to date with tracking details of bulk orders;
• Collecting and organize author assets, including bios, headshots, and back-cover copy inputs;
• Ensuring authors’ details are kept up to date on our systems;
• Following up at regular touchpoints with authors post-publication;
• Preparing quarterly author newsletter and royalty statement emails.

Required Skills & Experience

• Minimum 1–2 years of experience in a book publishing environment (eg editorial, production, marketing or author relations);
• Proven ability to work autonomously and stay organized using remote collaboration tools (eg, Slack, Teams, Sharepoint);
• Exceptional written and verbal communication skills;
• Unflappable, with a natural ability to remain calm, focused and reassuring even when deadlines are tight, with meticulous attention to detail.

This is a part-time (25-30 hours per week over five days, flexible around core hours) work-from-home role within a fully remote team. We are an equal opportunities employer and welcome applications from candidates of all backgrounds who have the right to live and work in the UK.