Austin Seasonal Client Activation Coordinator

SXSW; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

SXSW in Austin, TX seeks a Production Coordinator to assist with event production, planning, and client activations across the SXSW footprint. This role involves coordinating site logistics, procuring permits, and working with account managers and production staff to ensure timelines and quality standards are met.

You will manage vendor relations, labor and equipment planning, and maintain thorough documentation for city reviews.

Qualifications

• 3+ years of large event production experience.
• Knowledge of live audio, lighting, staging, electrical setup.
• Proficiency in coordinating vendors and site logistics.
• Strong written and verbal communication skills.
• Ability to work under pressure and adapt quickly.

Responsibilities

• Oversee production elements for client activations across multiple spaces.
• Procure permits, site elements, tents, fencing, lighting, PA, signage, and more.
• Coordinate client activations with SXSW staff to meet timelines.
• Prepare labor/equipment requirements and deploy them accordingly.
• Maintain project documentation for permits and city reviews.
• Attend pre-event meetings with City and officials.
• Collaborate with clients to ensure compliant activations.
• Support department goals and reinforce company policies.
• Direct reports management: vendors, stage managers, client liaisons.

Skills

Event production

Live sound & lighting

Project coordination

Vendor management

Communication

Team collaboration

Tools

G-Suite

Airtable

Microsoft Word

Excel

FileMaker

Zoom

Slack

Job description

SXSW in Austin, TX seeks a Production Coordinator to assist with event production, planning, and client activations across the SXSW footprint. This role involves coordinating site logistics, procuring permits, and working with account managers and production staff to ensure timelines and quality standards are met.

You will manage vendor relations, labor and equipment planning, and maintain thorough documentation for city reviews.