Seasonal Client Activation Coordinator

Sxsw.; Austin (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

The SXSW Production Department seeks a Production Coordinator to support client activations across the SXSW footprint from inception to completion. You will help with site planning, vendor coordination, and on-site management to ensure timelines and safety standards are met.

Ideal candidates have 3+ years of large event production experience, strong communication, and proficiency with common tools (G-Suite, Airtable, Excel, Zoom, Slack) to manage complex logistics.

Qualifications

• 3+ years of large event production experience.
• Technical understanding of live audio, lighting, staging, electrical, rigging.
• Proficiency with G-Suite, Airtable, Word, Excel, FileMaker, Zoom and Slack.
• Experience with City permitting processes and park regulations.
• Strong written and verbal communication skills.
• Able to adapt quickly and work in a team as well as independently.
• Capable of staying calm under high-pressure situations.

Responsibilities

• Oversee production elements for client activations across spaces.
• Procure permits and site elements, including tents, fencing, lighting, PA and signage.
• Coordinate client activations with account managers and staff to meet timelines.
• Prepare labor and equipment plans and deploy as needed.
• Maintain project files for permitting and city reviews.
• Attend pre-event meetings with city and emergency officials.
• Interact with clients to advise on production elements and timelines.
• Ensure activations comply with regulations and safety requirements.
• Support departmental and organizational goals and uphold policies.

Skills

Event production

Client coordination

Site logistics

Problem solving

Team collaboration

Communication skills

Multitasking

Work under pressure

Independent work

Tools

G-Suite

Airtable

Microsoft Word

Excel

FileMaker

Zoom

Slack

Job description

The SXSW Production Department seeks a Production Coordinator to support client activations across the SXSW footprint from inception to completion. You will help with site planning, vendor coordination, and on-site management to ensure timelines and safety standards are met.

Ideal candidates have 3+ years of large event production experience, strong communication, and proficiency with common tools (G-Suite, Airtable, Excel, Zoom, Slack) to manage complex logistics.