Audit-Ready Project Support Specialist

Easter Seals; Phoenix (AZ); On-site; USD 40,000 - 45,000; Full time

Job summary

Easterseals is seeking a Project Support Specialist to provide essential administrative and compliance support for federally funded programs, including the Senior Community Service Employment Program (SCSEP). You will maintain accurate participant files, assist with data entry, and help ensure audit readiness while upholding 2 CFR 200 and TEGL/CFR requirements.

This full-time role requires attention to detail, strong organization, and clear communication; we offer a competitive compensation

Qualifications

• Minimum 2 years of experience in administrative support, preferably within a nonprofit, workforce development, or federally funded environment.
• Strong attention to detail, accuracy, and ability to meet deadlines in a fast-paced setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Salesforce or similar CRM/data systems.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare, review, and maintain accurate program documentation including participant files, eligibility documentation, Individual Employment Plans (IEPs), and host agency agreements.
• Support data entry and validation within systems such as Salesforce, GPMS, and WIPS, ensuring all records meet audit and reporting standards.
• Track and organize contract deliverables, participant certifications, timesheets, and financial documentation.
• Maintain digital and physical filing systems to support data integrity and confidentiality in line with organizational policies.
• Assist in preparing reports, correspondence, and data summaries for internal and external review.
• Review participant and program files for accuracy, completeness, and compliance with federal, state, and organizational requirements.
• Monitor document workflows to ensure all required signatures, supporting documentation, and approvals are obtained prior to submission.
• Assist with internal monitoring reviews, performance audits, and data validation exercises.
• Flag discrepancies or potential compliance risks for corrective action and assist in implementing follow-up resolutions.
• Maintain knowledge of DOL regulations, grant guidance (TEGLs, CFR 641, 2 CFR 200), and internal policies to support compliance consistency.
• Collaborate with field staff, participant assistants, and program coordinators to ensure timely submission of documentation and reports.
• Communicate deadlines, missing items, or corrections to relevant team members in a professional and solution-oriented manner.
• Provide administrative support for meetings, training sessions, and technical assistance related to compliance or program operations.

Skills

Administrative support

Microsoft Office

Communication skills

Tools

Salesforce

GPMS

WIPS

Job description

Easterseals is seeking a Project Support Specialist to provide essential administrative and compliance support for federally funded programs, including the Senior Community Service Employment Program (SCSEP). You will maintain accurate participant files, assist with data entry, and help ensure audit readiness while upholding 2 CFR 200 and TEGL/CFR requirements.

This full-time role requires attention to detail, strong organization, and clear communication; we offer a competitive compensation