Audit-Ready Food Safety & Compliance Specialist

ColdSnap, Corp.; Billerica (MA); Hybrid; USD 95,000 - 110,000; Full time

Job summary

ColdSnap, Corp. in Billerica, MA is seeking a full-time Food Safety & Regulatory Compliance Specialist to manage the full lifecycle of food safety and quality documentation for ColdSnap and co-packers, including certifications, LOGs, HACCP plans, allergen statements, COAs, and nutrition statements.

You will own Certdox, coordinate supplier docs, ensure audits are ready, support FDA/USDA/Kosher regulatory needs, oversee change control, and collaborate with cross-functional teams.

Qualifications

• 3-5 years of experience in the food industry, with a focus on document control, quality assurance, or regulatory compliance.
• Working knowledge of GFSI schemes (SQF, BRC, FSSC22000 etc.), HACCP, and other food safety/quality management systems.
• Experience reviewing and managing supplier documentation, including LOGs, COAs, specifications, and certifications.
• Familiarity with document control systems (experience with Certdox or similar platforms is a plus).
• Understanding of food labeling requirements, including allergen statements and nutrition panels.

Responsibilities

• Document Control Management: Serve as the primary administrator of Certdox, managing document intake, routing, approval workflows, version control, and archiving for our SQF system and food safety and quality records.
• Supplier & Ingredient Documentation: Collect, review, and maintain incoming ingredient supplier documentation, including GFSI certifications, LOGs, HACCP plans, Kosher certificates, COAs, ingredient specifications, allergen statements, microbiological reports, and nutrition statements.
• Document Lifecycle Oversight: Track document expiration dates and renewal timelines and proactively follow up with suppliers and co-packers to ensure documentation remains current and audit-ready at all times.
• Co-Packer Coordination: Serve as the point of contact for co-manufacturing/co-packing partners regarding documentation requirements, ensuring their food safety and quality records are complete, compliant, and properly maintained.
• Specification Management: Maintain organization of finished product, ingredient, and packaging specifications in coordination with Food Science, Quality, and Procurement teams.
• Regulatory Compliance Support: Support compliance with FDA, USDA, Kosher, NGMO Project, Organic, and other applicable local, state, and federal food safety regulations by ensuring required documentation is accurate, complete, and readily retrievable.
• Audit Readiness: Support the Food Safety team with organizing documentation in advance of internal audits, third-party/GFSI audits, and regulatory inspections; assist with pulling records during audits and closing out any documentation-related findings.
• HACCP & Quality System Documentation: Support with updating HACCP plans, SOPs, GMPs, and other quality system documentation, ensuring all documents reflect current approved processes.
• Allergen & Label Compliance: Maintain allergen statements and support review of ingredient statements and nutrition panels to ensure label and formulation accuracy.
• Inventory & Traceability Support: Support inventory control processes related to raw material and finished good traceability, including maintaining lot code records and leading mock recall/trace exercises.
• Change Control: Manage the change control process for documentation updates, ensuring proper review, approval, and communication when specifications, formulas, or procedures change.
• Cross-Functional Collaboration: Partner with Food Science, Procurement, Production, and Quality Assurance teams to ensure documentation needs are met across the organization.
• Continuous Improvement: Identify opportunities to streamline document control workflows and improve the efficiency and organization of the Certdox system and related processes.

Skills

Document control

Regulatory compliance

Quality assurance

Attention to detail

Communication skills

Microsoft Office

Education

Bachelor’s degree in Food Science/QA/Regulatory Affairs or related field

Job description

ColdSnap, Corp. in Billerica, MA is seeking a full-time Food Safety & Regulatory Compliance Specialist to manage the full lifecycle of food safety and quality documentation for ColdSnap and co-packers, including certifications, LOGs, HACCP plans, allergen statements, COAs, and nutrition statements.

You will own Certdox, coordinate supplier docs, ensure audits are ready, support FDA/USDA/Kosher regulatory needs, oversee change control, and collaborate with cross-functional teams.