Audit Administrative Assistant

Salmon Sims Thomas & Associates PLLC; Dallas (TX); On-site; USD 28,929 - 34,440; Full time

Job summary

SST Accountants & Consultants in Dallas is seeking an Audit Administrative Assistant to support the audit department and firm operations. You will help prepare final audit reports, manage filing, and assist with client engagements in a fast-paced environment.

The ideal candidate has 2–3+ years in an administrative role, familiarity with audit processes, strong Microsoft Office skills, and a high school diploma.

Qualifications

• ;2–3+ years in an administrative or support role (public accounting firm experience preferred).
• ;Familiarity with audit processes or systems (e.g., CCHAxcess, EngagementMgr, etc.).
• ;High school diploma or equivalent required.
• ;Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• ;Experience working with digital filing/document management systems.
• ;Excellent attention to detail and time management skills.
• ;Ability to multitask and manage competing priorities.
• ;Professional, dependable, and maintains confidentiality.
• ;Strong written and verbal communication skills.

Responsibilities

• Process final audit reports for timely client delivery and maintain proper filing.
• Support audit manager expense coding and ensure timely submission of expense reports.
• Coordinate and order late-night meals during peak business periods as needed.
• Track and monitor audit deadlines and assist with EZAudit filing.
• Maintain secure and organized digital audit files in line with firm policies.
• Assist in the preparation and tracking of engagement letters and client proposals.
• Lead the onboarding of new clients, including set-up in firm management and other systems.
• Create and maintain project tasks in firm project management tools.
• Monitor client billing schedules and assist with invoice preparation and processing.
• Lead the monthly delivery of billing worksheets to all departments.
• Answer incoming phone calls and route them appropriately.
• Provide backup coverage for front door reception, greeting clients and managing intake.
• Perform vendor research and data gathering to support the administration team.
• Support daily deposit entry and documentation with high accuracy and confidentiality.
• Participate in general office support, helping maintain a professional and efficient work environment.
• Cross-train in other departments or duties to assist the team during peak business and PTO.

Skills

Microsoft Office

Adobe Acrobat

Attention to detail

Time management

Communication

Confidentiality

Education

High school diploma or equivalent

Tools

CCH Axcess

EngagementMgr

Digital filing systems

Job description

If you want to be an important part of a team and make an impact in business or the community, SST Accountants & Consultants is your place. Each year, we select new team members for growth, not attrition, and your work makes a difference from day one on the job. Our philosophy is to hire and retain associates that develop the knowledge and experience to become future leaders of the firm.

SST Accountants & Consultants has a 25-year history of providing attractive opportunities for tax, audit, and consulting professionals. From offices in North Dallas and Arlington, Texas, our not not-too-big, not-too-small firm serves clients across the nation. We specialize in accounting and consulting for nonprofit organizations and career schools & colleges, yet also serve a diverse clientele of businesses and individuals.

Job Summary

SST is seeking an Audit Administrative Assistant in the Dallas area

This role provides essential administrative support to the audit department, ensuring accurate and timely processing of audit deliverables and client engagements while also supporting firm admin functions. The ideal candidate is detail-oriented, proactive, and enjoys working in a fast-paced, deadline-driven environment supporting both internal teams and external client needs.

Job Details

Pay Range

$21.00 - $25.00 per hour

Education & Licenses

• 2–3+ years in an administrative or support role (public accounting firm experience preferred).
• Familiarity with audit processes or systems (e.g., CCHAxcess, EngagementMgr, etc.).
• High school diploma or equivalent required.

Major Responsibilities & Duties

Audit Support Duties

• Accurately process final audit reports for timely client delivery and maintain proper filing.
• Support audit manager expense coding and ensure timely submission of expense reports.
• Coordinate and order late-night meals during peak business periods as needed.
• Track and monitor audit deadlines and assist with EZAudit filing.
• Maintain secure and organized digital audit files in line with firm policies.

Client & Engagement Support

• Assist in the preparation and tracking of engagement letters and client proposals.
• Lead the onboarding of new clients, including set-up in firm management and other systems.
• Create and maintain project tasks in firm project management tools.
• Monitor client billing schedules and assist with invoice preparation and processing.
• Lead the monthly delivery of billing worksheets to all departments.

Administrative Office Duties

• Answer incoming phone calls and route them appropriately.
• Provide backup coverage for front door reception, greeting clients and managing intake.
• Perform vendor research and data gathering to support the administration team.
• Support daily deposit entry and documentation with high accuracy and confidentiality.
• Participate in general office support, helping maintain a professional and efficient work environment.
• Additional responsibilities as assigned.
• Cross-train in other departments or duties to assist the team during peak business and PTO.

Success Metrics / KPIs

• Adheres to firm standards of 1 business day for timely follow-up on tasks and requests from audit team members and managers.
• Keeps team members informed of task progress or delays, especially during peak deadlines.
• Maintains up-to-date digital and physical files in accordance with firm policies.
• Handles confidential information discreetly and with sound judgment.
• Demonstrates efficiency and accuracy in new client setups and project creation in firm systems (e.g. CCHAxcess).
• Accurately processes audit reports and logs details on tracking sheets within 1 business day of receipt of request.
• Stays current on internal procedures and adopts new tools or workflows with training and support.
• Positive feedback from Audit team and managers gathered via informal quarterly check-ins or annual review.

Requirements & Qualifications

Education & Experience

• 2–3+ years in an administrative or support role (public accounting firm experience preferred).
• Familiarity with audit processes or systems (e.g., CCHAxcess, EngagementMgr, etc.).
• High school diploma or equivalent required.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Experience working with digital filing/document management systems.
• Excellent attention to detail and time management skills.
• Ability to multitask and manage competing priorities.
• Professional, dependable, and maintains confidentiality.
• Strong written and verbal communication skills.

Attributes for Success

• Organized and dependable, even under pressure or tight deadlines.
• Able to switch between audit-specific and general administrative tasks with ease.
• Communicates clearly with audit team members, vendors, and clients.
• Shows initiative in anticipating team needs and solving problems proactively.

We’re not just looking for bodies to fill chairs. We’re looking for people who care about using their accounting education to grow with us, and have a rewarding career and lifestyle.