Audio/Video Manager, Stanford Live

SLAC; Palo Alto (CA); Hybrid; USD 68,000 - 95,000; Full time

Job summary

Stanford Live is seeking an Audio/Video Manager to lead the sound for events, coordinate with guest engineers, and maintain AV systems on campus. You will oversee live sound, webcast/broadcast operations, and archival recording, partnering with production staff and external vendors.

The role requires seven+ years in audio/video engineering, strong project management, and excellent communication skills. Hybrid on-campus work with events may include evenings and weekends.

Qualifications

• Minimum seven years of experience in audio/video engineering preferred.
• Detailed knowledge of western symphonic instruments and stage production.
• Strong events planning, project management, administrative and organizational abilities.
• Excellent verbal skills and diplomacy when working with artists, agents and managers.
• Proficiency with Word and Excel; familiarity with FinalCut/Adobe suite is a plus.

Responsibilities

• Lead audio engineer for events and projects, including live sound, webcast, and archival work.
• Coordinate with outside vendors and negotiate favorable arrangements for the concert hall.
• Assist with load-in, staging, lighting, and video setup; may serve as Stage Manager when needed.
• Maintain AV infrastructure and equipment; perform routine maintenance and troubleshooting.
• Support marketing, programming, and engagement teams with audio-related projects and on-site shoots.
• Provide AV support for special projects and ensure on-time delivery.

Skills

Team collaboration

Problem solving

Project management

Deadline driven

Multitasking

Independent work

Written and verbal communication

Audio/video engineering

Vendor coordination

Attention to detail

Working with artists

Diplomacy

Tools

FinalCut Pro

Photoshop

Microsoft Word

Microsoft Excel

Job description

Work Arrangement: Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus a minimum of three (3) days per work week depending on events. In addition, this position may require working evenings and weekends.

Budgeted Salary: The expected pay range for this position is $68,247 - $95,000 per annum.

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Stanford Live presents a wide range of the finest performances from around the world fostering a vibrant learning community and providing distinctive experiences through the performing arts. With its home at the Bing Concert Hall, Stanford Live is simultaneously a public square, a sanctuary, and a lab, drawing on the breadth and depth of Stanford University to connect performance to the significant issues, ideas, and discoveries of our time.

Stanford Live presents a wide range of performances annually, and a significant engagement program involving students, faculty and staff on campus and in the communities beyond Stanford. Bing Concert Hall also supports Department of Music concerts and programs as well as various other types of Stanford events.

The Audio/Video Manager serves as the lead audio and video engineer for all events and projects, coordinating with guest engineers and designers as necessary. This position maintains all AV infrastructure and equipment; works with outside vendors to rent/purchase equipment and coordinates over-hire labor as needed to assist with AV load-ins, performances, and maintenance calls. This position reports to the Production Manager and may provide additional support to the Executive Director and/or the Director of Production as needed.

In this role, you will:

• Serve as lead audio engineer on all events and projects, and facilitate the experience of guest engineers or artist crews when appropriate. Perform or oversee live sound, webcast/broadcast mixing, and archival/recording operations as needed for each event.
• Maintain positive and productive relationships with outside vendors, including leveraging/negotiating favorable arrangements for our concert hall whenever possible. Participate in promoting general awareness and favorable impressions of our concert hall among staff, vendors, and external constituents.
• Assist with the load-in of staging, lighting, backline, video, and audio for performances as needed. Periodically serve as Stage Manager for certain performances, as appropriate.
• Maintain infrastructure and audio video equipment. Troubleshoot as necessary to resolve any audio video related issues. Perform regular maintenance and tuning of the audio video systems during project and maintenance periods.
• Assist other concert hall staff with general venue and equipment maintenance and inventory activities, as assigned.
• Assist marketing, programming and engagement departments with special audio-related projects, archival recordings, and on-site video shoots as needed and scheduled around concert hall duties.
• Additional duties and responsibilities as required or assigned, including audio video support for special projects.
• Operates video equipment when needed and coordinates with over-hire video engineers when production requirements dictate.

In order to be successful, you will bring:

• Proficient understanding and knowledge of technical equipment and machinery used in production.
• Able to communicate effectively with other team members.
• Excellent problem-solving skills.
• Outstanding attention to detail.
• Experience with managing projects/programs.
• Ability to manage multiple projects simultaneously.
• Ability to work independently meeting expected deadlines and schedules.
• Good written and oral communication skills.
• The successful individual will possess a minimum of seven years experience in audio video engineering preferred
• Detailed knowledge of musical instruments, specifically western symphonic instruments.
• Strong events planning, project management, administrative and organizational abilities required.
• Demonstrable ability to consistently meet deadlines with high accuracy, attention to detail, and follow-through on all assigned tasks. Must adroitly handle many tasks simultaneously in a competent, organized and unflappable manner.
• Ability to work with artists, agents and managers in sensitive situations and maintain confidentiality at all times.
• Excellent verbal skills necessary, as well as ability to communicate with extreme diplomacy, professionalism, and graciousness.
• Proficiency in Word and Excel required. Experience with FinalCut, Photoshop, or other Adobe products a plus
• Understanding of accounting, budgeting and financial issues and ability to track and monitor expenses related to the performances and hall operations.
• Demonstrable resilience and ability to handle long hours and fast pace with a positive attitude.
• General proficiency in all major areas of concert production (stage management, backline, lighting, video, general