Audio Publishing Coordinator

Apply Now; New York (NY); Hybrid; USD 50,000 - 61,000; Full time

Job summary

Penguin Random House Audio is seeking a proactive, detail-oriented Publishing Assistant to join a fast-paced Audio Content team in New York City. You will support the Executive Editor and cross-functional teams on front-end audio publishing operations.

The role requires prior admin and project management experience, proficiency with MS Office, and a passion for publishing and audiobooks. This is a hybrid position with in-office 2–3 days per week.

Qualifications

• Prior admin/office and project management experience.
• Interest in publishing and the audiobook business.
• Experience managing multiple projects with deadlines.
• Excellent organizational skills with attention to detail.
• Ability to work independently and proactively solve obstacles.

Responsibilities

• Set up title ISBNs for new audio and large print acquisitions.
• Coordinate with Sales, Contracts, Finance and Editorial to meet deadlines.
• Manage the Audio Content team calendar and SVP/Executive Editor scheduling.
• Enter title-specific information into FileMakerPro database for each acquisition.
• Create and circulate announcements when new titles are added into the schedule.
• Provide special project support (presentations, research, submissions).
• Provide contractual author copies for audio and large print.
• Create contract drafts for all out of house acquisitions.
• Negotiate author narration fees for editorial and production teams.
• Run the weekly editorial meeting and submission divvy.
• General administrative support for the department including inbox coverage.

Skills

Admin experience

Project management

Organizational skills

Attention to detail

Independent worker

Multitasking

Publishing interest

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Penguin Random House Audio is seeking a proactive, detail-oriented Publishing Assistant to join a fast-paced Audio Content team in New York City. You will support the Executive Editor and cross-functional teams on front-end audio publishing operations.

The role requires prior admin and project management experience, proficiency with MS Office, and a passion for publishing and audiobooks. This is a hybrid position with in-office 2–3 days per week.