Publishing Assistant, Audio (Hybrid)

Apply Now; New York (NY); Hybrid; USD 50,000 - 61,000; Full time

Job summary

Penguin Random House Audio is seeking a proactive, detail-oriented Publishing Assistant to join a fast-paced Audio Content team in New York City. You will support the Executive Editor and cross-functional teams on front-end audio publishing operations.

The role requires prior admin and project management experience, proficiency with MS Office, and a passion for publishing and audiobooks. This is a hybrid position with in-office 2–3 days per week.

Qualifications

• Prior admin/office and project management experience.
• Interest in publishing and the audiobook business.
• Experience managing multiple projects with deadlines.
• Excellent organizational skills with attention to detail.
• Ability to work independently and proactively solve obstacles.

Responsibilities

• Set up title ISBNs for new audio and large print acquisitions.
• Coordinate with Sales, Contracts, Finance and Editorial to meet deadlines.
• Manage the Audio Content team calendar and SVP/Executive Editor scheduling.
• Enter title-specific information into FileMakerPro database for each acquisition.
• Create and circulate announcements when new titles are added into the schedule.
• Provide special project support (presentations, research, submissions).
• Provide contractual author copies for audio and large print.
• Create contract drafts for all out of house acquisitions.
• Negotiate author narration fees for editorial and production teams.
• Run the weekly editorial meeting and submission divvy.
• General administrative support for the department including inbox coverage.

Skills

Admin experience

Project management

Organizational skills

Attention to detail

Independent worker

Multitasking

Publishing interest

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Job Description

Penguin Random House Audio is seeking a proactive, detail-oriented Publishing Assistant to join their dynamic, fast-paced team.Reporting to the Executive Editor, the Assistant will perform a wide variety of tasks to support the Audio Content team. While interacting with colleagues across the Audio division and through the rest of the company, this role will work on the front-end of our audio publishing program as we continue to grow our core business.

Essential Functions and Responsibilities:

• Works with the Content team to set up title ISBNs for each new audio and large print acquisition (approx. 2200 per year.)
• Liaises with Sales, Contracts, Finance and Managing Editorial teams to ensure the Audio Content team meets key deadlines.
• Manages the Audio Content team calendar and scheduling support for SVP and Executive Editor.
• Enters title-specific information into PRH Audio’s FileMakerPro database for each acquisition.
• Creates and circulates announcements when new titles are added into the schedule.
• Special project support (create presentation decks, assist with research projects, read submissions).
• Provides contractual author copies for audio and large print.
• Creates contract drafts for all out of house acquisitions.
• Negotiates author narration fees on behalf of the editorial and production teams.
• Runs the weekly editorial meeting and submission divvy.
• General administrative support for the department as needed, including inbox coverage for the editors and SVP.

Qualifications

• Prior admin/office and project management experience
• Interest in publishing and the audiobook business
• Experience working on multiple projects simultaneously, prioritizing, and balancing deadlines
• Excellent organizational skills with a focus on attention to detail
• Ability to work independently, tackle tasks proactively, and provide solutions to obstacles when they arise
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), with an eagerness to learn new tools, technologies, and software

Additional Information

The Penguin Random House national headquarters is located in New York City. This is a hybrid position with an expectation to be in the office approximately 2 - 3 days per week. Candidates must reside within a commutable distance of our New York City office at 1745 Broadway, including the tri-state area (New Jersey, Connecticut, and Pennsylvania).

The salary for this position is $55.000.All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here .

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here .

Wevalue the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.