Auction Operations & Donor Relations Coordinator

Houston Livestock Show and Rodeo; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Houston Livestock Show and Rodeo coordinates donors, auctions and related events, ensuring smooth operation and timely execution of initiatives. The role supports the Director of Auctions and Attractions and supervises committees across multiple auction events, with emphasis on buyer relations, event planning, and meticulous data handling.

Ideal candidates will have a Bachelor's degree and 1–2 years of related experience, strong Excel/Office skills, and a proactive, organized approach to

Qualifications

• Bachelor's degree from four-year college or university with 1–2 years related experience
• Excellent PC, public relations, customer service, and organizational skills
• Knowledge of Microsoft Office; database and worksheet applications

Responsibilities

• Coordinate with Director and Manager for assigned duties
• Serve as staff coordinator for All Breeds, Lamb & Goat Auction, Swine Auction, Steer Auction, and Auction Assistance Committees
• Assist with planning and implementation of committee events including buyer relation and appreciation events, fundraisers and 100+ meetings
• Schedule and attend meetings; oversee weekly room setup; work with Operations to ensure committee requests are met
• Assist with Champion Wine Auction and Junior Commercial Steer Auction
• Train and assist Auctions Assistance Committee on turn-in meetings, data entry of purchase commitments and cash contributions, and buyer registration on auction day
• Assist with Purchase Commitment and Cash Contribution Programs totaling over 11,000 orders and about $22 million
• Coordinate design, approval and production of committee and buyer correspondence, invitations, programs and signage
• Assist with inventory management and with coding invoices to ensure expenditures are within budgets
• Responsible for operations of the All Breeds Commercial Sale and for managing committee volunteer awards
• Complete contracts, deposits and correspondence; meet contractual deadlines
• Answer phones and respond to emails professionally

Skills

Public relations

Customer service

Organizational skills

Project oriented

Self-starter

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Word

Database knowledge

Job description

Houston Livestock Show and Rodeo coordinates donors, auctions and related events, ensuring smooth operation and timely execution of initiatives. The role supports the Director of Auctions and Attractions and supervises committees across multiple auction events, with emphasis on buyer relations, event planning, and meticulous data handling.

Ideal candidates will have a Bachelor's degree and 1–2 years of related experience, strong Excel/Office skills, and a proactive, organized approach to