Auction Operations Assistant - Trading Card Games

Heritage Auctions; Dallas (TX); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) savings plan

Onsite gym with a personal trainer

Job summary

Heritage Auctions in Dallas, TX, seeks an entry-level Auction Operations Assistant to support pre- and post-auction activities for trading cards, non-sports cards, manga, and related collectibles. You will handle consignments, enter data, and coordinate imaging while maintaining inventory accuracy.

Responsibilities include unpacking, sorting, labeling, item entry, and assisting with shipping logistics. This role requires attention to detail, basic MS Office skills, and the ability to lift up to

Qualifications

• One or more years of related operations, inventory, fulfillment, collectibles, or administrative experience preferred.
• Proficiency with Microsoft applications, especially Outlook and Excel.
• Strong organizational, data-entry, and time-management skills.
• Ability to lift and move items weighing up to 50 pounds.

Responsibilities

• Pre-Auction: unpack, sort, label, and enter consignments into the database.
• Organize property by auction, consignment, category, and processing status.
• Ensure items are prepared for imaging and meet deadlines.
• Post-Auction: retrieve and prepare purchased items for shipping or pickup, verify against invoices.

Skills

Attention to detail

Multi-tasking

Inventory awareness

Customer service mindset

Tools

Microsoft Outlook

Microsoft Excel

Job description

Description

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

Description

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

Role Summary

This entry-level position supports auction operations for Trading Card Games (TCG), non-sports cards, manga, and related collectibles. The Auction Operations Assistant is responsible for handling and preparing consigned property throughout the auction process, including unpacking, sorting, organizing, labeling, and entering item information into the company database. This position also assists with imaging coordination, inventory management, order fulfillment, and client pickups following auctions.

LOCATION

Not a remote position. This position is onsite at South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.

Benefits

• Medical, dental, and vision coverage
• Paid time off
• 401(k) savings plan
• Onsite gym with access to a personal trainer

COMPENSATION

Commensurate with experience

Essential Duties & Responsibilities

Duties include, but are not limited to, the following:

Pre-Auction Responsibilities

• Unpack, sort, organize, and label TCG, non-sports card, manga, and related collectible consignments
• Accurately enter item and inventory information into the company database
• Organize property by auction, consignment, category, and processing status
• Ensure items are properly prepared and submitted for imaging according to auction deadlines
• Handle collectible cards, manga, and related property carefully to preserve their condition
• Assist with inventory tracking and the movement of property between departments
• Identify and report discrepancies, missing information, or potential condition concerns
• Support department staff with additional auction preparation and operational projects as needed

Post-Auction Responsibilities

• Retrieve and prepare purchased items for shipping or client pickup
• Verify items against invoices and shipping documentation to ensure order accuracy
• Package orders carefully and in accordance with established handling and shipping procedures
• Process and track items remaining onsite until payment or shipping arrangements are completed
• Maintain accurate records of property movement and order status
• Inform supervisors promptly of discrepancies, damaged items, or fulfillment issues
• Assist clients professionally during scheduled property pickups

Requirements

• One or more years of related operations, inventory, fulfillment, collectibles, or administrative experience preferred
• Interest in or familiarity with TCG, non-sports cards, manga, or related collectibles preferred but not required
• Proficiency in Microsoft applications, particularly Outlook and Excel
• Strong organizational, data-entry, and time-management skills
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Ability to handle collectible property carefully and follow established inventory procedures
• Ability to lift and move items weighing up to 50 pounds

Work Environment

• Must be able to work effectively in a fast-paced, deadline-driven, and team-focused environment
• Work may involve extended periods of standing, walking, bending, and handling inventory
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE.