Auction Gallery Administrative Assistant

Blue Box Auction; Norfolk (VA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

Blue Box Auction Gallery in Norfolk, VA is seeking an Auction Administrator for both Part-time and Full-time roles. The position supports onsite and online auctions with meticulous cataloging, accurate sales recording, and detailed reporting.

Ideal candidates show enthusiasm for auctions, strong organization, and excellent communication. Flexible schedule and duties may evolve with company events and needs.

Qualifications

• Interest in auctions, art, antiques, and collectibles.
• Strong organizational skills and comfort with technology for managing records.
• Good interpersonal skills for client and colleague interactions.
• Accurate handling of financial transactions related to auctions.
• Ability to learn about antiques and auction items.
• Analytical thinking for problem solving and judgment.
• Ability to juggle multiple tasks with prioritization.

Responsibilities

• Setting up Auctions: cataloging, descriptions, organization of items.
• Electronic System Management: manage sales recording systems for accuracy.
• Transaction Management: oversee bidder registration to payment processing.
• Auction Reports: complete detailed reports for records and analysis.
• Errand Running: perform errands related to setup and management.
• Attendance: attend staff meetings for updates.
• Flexibility: take on additional duties as needed.
• Client Interaction: provide excellent customer service during auctions.
• Organization and Time Management: juggle tasks with good judgment.
• Attention to Detail: ensure accuracy in transactions and documentation.
• Communication Skills: clear verbal and written communication.

Skills

Auction passion

Organizational skills

Interpersonal skills

Financial accuracy

Learning agility

Problem solving

Multitasking

Tools

Technology literacy

Job description

About the role

Blue Box Auction Gallery is a prominent destination for art, antiques, and collectibles, providing a unique platform for onsite and online auctions. We are currently seeking a motivated individual(s) to join our team as a Part-time and Full-Time, Auction Administrator. This role is pivotal in ensuring the seamless, efficient, and accurate administration of our auctions, both in-person and online.

If you are a dedicated individual with a passion for auctions, organizational skills, and a keen eye for detail, we invite you to join our team at Blue Box Auction Gallery.

What you will do

• Setting up Auctions: Assist in the preparation of auctions, including cataloging, writing descriptions, and organizing auction items.
• Electronic System Management: Learn and manage the electronic system used for recording sales, ensuring accuracy and efficiency in the auction process.
• Transaction Management: Oversee the efficient flow of transactions, from bidder registration to payment processing, ensuring a smooth experience for clients.
• Auction Reports: Complete detailed auction reports, documenting key information for internal records and analysis.
• Errand Running: Perform various errands related to auction setup and management as needed.
• Attendance: Attend required staff meetings to stay informed about company updates, strategies, and upcoming events.
• Flexibility: Handle additional duties as requested by the supervisor and president to support the overall functioning of the gallery.
• Client Interaction: Provide excellent customer service, managing positive client interactions throughout the auction process.
• Organization and Time Management: Demonstrate top-notch organizational and time management skills to juggle multiple tasks simultaneously.
• Attention to Detail: Exhibit exceptional attention to detail in all aspects of auction administration, ensuring accuracy in transactions and documentation.
• Communication Skills: Possess excellent verbal and written communication skills, essential for effective client interaction and internal communication.

What we are looking for

• Passion for Auctions: Enthusiasm for auctions and an understanding of the art, antiques, and collectibles market.
• Organizational Skills: Strong organizational skills and comfort with technology for managing electronic systems.
• Interpersonal Skills: Good interpersonal skills, comfortable working with a diverse range of people, both clients and colleagues.
• Financial Accuracy: Honest and accurate handling of financial transactions related to auction processes.
• Learning Agility: Ability and willingness to learn and write about antiques, collectibles, and various auction items.
• Problem-Solving: Analytical ability to analyze problem situations, exercising judgment, discretion, and independence.
• Multitasking: Capability to juggle multiple tasks simultaneously, with good judgment in prioritizing and completing assignments.

Schedule and pay

Flexible working hours to meet the demands of auction schedules, primarily weekdays with a rare evening or weekend need.

Job Types: Full-time, Part-time

Benefits:

• Flexible schedule