Legal Administrative Assistant

Miller Johnson; Chicago (IL); On-site; USD 38,572 - 68,880; Full time

Benefits offered by this job

Flexible scheduling

Paid time off

Tuition reimbursement

Job summary

A Midwest law firm is seeking a skilled Legal Administrative Assistant to support timekeepers efficiently in delivering legal services. Responsibilities include calendar management, client intake, and document preparation. The ideal candidate has 2+ years of administrative experience, is proficient in Microsoft Office, and can manage priorities in a fast-paced environment. The role offers a salary range of $28-$50 per hour along with flexible scheduling, medical benefits, and a 401(k) plan.

Qualifications

• Must have a minimum of 2 years administrative experience supporting multiple timekeepers.
• Proficiency in Microsoft Office required.
• Experience with document management systems required.

Responsibilities

• Coordinate calendars for assigned timekeepers.
• Monitor and coordinate task flow.
• Manage client intake and billing support functions.

Skills

Personal responsibility for managing workflows

Professional communication

Detail-oriented work

Resilience in fast-paced environments

Education

High school diploma or equivalent

Tools

Microsoft Office Suites

NetDocs

LMS accounting software

Job description

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down‑to‑earth culture, and deep-rooted commitment to the communities we serve, is seeking a skilled Legal Administrative Assistant (LAA). As a LAA you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the M&A and Corporate Practice Group. This role drives the day‑to‑day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. You will serve as a central point of organization and follow‑through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

Key Responsibilities and Essential Functions

• Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, meetings, and key milestones are accurately tracked and proactively managed.
• Monitors and coordinates task flow to ensure matters progress efficiently and accurately.
• Partners with assigned timekeepers to prioritize workload and manage shifting deadlines.
• Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.
• Prepares, edits, proofreads, and assembles legal documents and correspondence with a high degree of accuracy and professionalism.
• Maintains organized physical and electronic case files in accordance with the Firm’s document management standards.
• Serves as a professional point of contact for clients, opposing counsel, and internal stakeholders.
• Oversees formatting and drafting legal documents.
• Manages incoming and outgoing mail for assigned timekeepers.
• Coordinates travel arrangements and logistical needs for assigned timekeepers.
• Actively participates in team‑based coverage, ensuring continuity of support during absences or peak workload periods.
• Shares knowledge and supports process consistency across the legal support team and practice area.

Education and Experience

• High school diploma or equivalent required
• Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required
• Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
• Proficiency in NetDocs or other document management systems required
• Proficiency with Literia NTD or other automated document formatting systems preferred
• Proficiency with LMS accounting software for time entry and billing preferred

Skills, Knowledge, and other Competencies

• Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
• Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.
• Maintains composure and effectiveness in a fast‑paced, deadline‑driven environment. Demonstrates resilience and flexibility when priorities shift.
• Produces high‑quality, detail‑oriented work. Proactively reviews documents for accuracy and completeness before submission.
• Understands how administrative support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
• Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.
• Working knowledge of billing timelines and matter lifecycles.

Culture and Benefits

At Miller Johnson, We pride ourselves on building lasting relationships—both with our clients and within our firm—and we’re looking for someone who shares that same commitment to excellence and integrity.

Our culture is anchored in our Core Values and how we work together:

Who We Are

• Integrity and Candor – We speak the truth
• Down to Earth – We stay humble and real
• Grit – We push through and get it done
• Committed to Excellence – We raise the bar
• Committed to Impact – We lift others up

How We Work

• Entrepreneurial Mindset – We think like owners
• Down to Business – We move fast and stay practical
• Rooted and Invested – We build lasting trust

The expected salary range for this position is $28-$50 per hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s practice group. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long‑term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.