Attorney Recruiting Assistant

Ogletree Deakins; San Francisco (CA); Hybrid; USD 44,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Health and life insurance

Paid time off

Tuition reimbursement

Employee assistance program

Job summary

Ogletree Deakins in the United States is seeking an Attorney Recruiting Assistant to support the Recruiting Team in full-cycle recruitment for lateral attorneys and staff. The role is hybrid and reports to the Senior Manager of Recruiting.

You will manage resumes, candidate profiles, and job postings while coordinating with payroll and other departments. Ideal candidates have 1+ year of admin experience, familiarity with ATS (iCIMS), and strong organizational skills.

Qualifications

• 1+ years of professional administrative support experience
• Law firm experience preferred
• Associates or bachelor’s degree from an accredited university
• Strong analytical and problem-solving skills and teamwork mindset
• Excellent organizational skills and attention to detail
• Confidentiality and discretion in handling information

Responsibilities

• Assist with day-to-day administrative recruiting tasks in the ATS, post jobs, schedule interviews
• Track referrals and coordinate with payroll for payments
• Monitor email ticketing system for Recruiting inquiries
• Process expenses and invoices in a timely manner
• Maintain reports and surveys related to applicant tracking
• Update and maintain iCIMS in the ATS
• Draft and post job ads with Office Administrators
• Assist with Excel, PowerPoint, research and reporting
• Perform other duties as assigned

Skills

Administrative support

HR/recruiting experience

Microsoft Office

iCIMS ATS

Team collaboration

Education

Associates or bachelor’s degree

Tools

iCIMS

Microsoft Word

Excel

PowerPoint

Outlook/Teams

Job description

Position Summary

Our Recruiting and Retention department has the opportunity for an Attorney Recruiting Assistant to join the Firm’s expanding Talent team. Our Recruiting Team supports full-cycle recruiting efforts for all lateral attorneys and business professional staff firm-wide. Under supervision, the recruiting assistant provides administrative assistance to the Recruiting Team. This position will report to the Senior Manager of Recruiting (Attorney Recruiting) and will perform complex and specialized administrative tasks related to sourcing, attracting, and hiring lateral attorneys, while working collaboratively and cooperatively with others in a team-oriented environment. This position may also assist with business professional recruiting as needed. This position is hybrid and will sit in one of the markets listed above.

Essential Functions

• Assisting with day-to-day administrative recruiting tasks such as maintaining resumes and candidate profiles in the firm’s applicant tracking system (ATS), posting jobs, scheduling interviews, scheduling check-in and exit calls, monitoring Firm-Recruiting email correspondence, etc.
• Tracking Referrals, maintaining needed documentation, and coordinating with payroll to issue referral payments
• Monitoring email ticketing system for incoming Recruiting emails and handle accordingly
• Processing expenses and invoices for timely payment consistent with firm policy
• Maintaining various reports and surveys related to applicant and candidate tracking
• Updating and maintaining applicant tracking system (iCIMS)
• Coordinating with Office Administrators to draft and post job ads
• Assisting with projects including Excel, PowerPoint, research and reporting
• Other administrative duties as assigned

Requirements

• 1+ years of professional administrative support experience
• Law firm experience preferred
• Associates or bachelor’s degree from an accredited university or community college preferred
• Candidates should possess strong analytical and problem-solving skills and enjoy working in a team-oriented and fast-paced environment
• Able to efficiently manage to completion multiple, time-sensitive projects with competing deadlines
• Excellent organizational skills and attention to detail
• Can be relied upon to exercise good judgment, confidentiality and discretion
• Plans ahead and proactively anticipates and resolves problems
• Has strong professional and interpersonal communication skills
• Experience in HR or recruiting is a plus
• Proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook, Teams, Document Management System, and expense systems

Please note, we are not working with outside recruiters for this position.

Wage Transparency

In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $44,400 and $60,200. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $44,400 and $60,200. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $41,600 and $53,900. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. Applications for this position will be accepted through October 31, 2026. This position qualifies for the benefits below.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Business Professional Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.