Attendance Office Clerk

Diocese of Dallas; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The Bishop Lynch High School is seeking an Attendance Office Clerk to input attendance records, greet students, and deliver quality customer service within the Office of Student Formation. The role supports Catholic education and confidentiality in all records.

Responsibilities include daily attendance entry, responding to inquiries, generating various attendance reports, and managing late arrivals and student sign-outs with discretion and professionalism.

Qualifications

• 3+ years secretarial or related office experience, preferably in an educational setting.
• Catholic in good standing with the Catholic Church (preferred).
• Ability to use computer software to develop or maintain spreadsheets and databases.

Responsibilities

• Receives telephone calls/voice messages and emails from parents pertaining to students’ attendance and logs appropriately.
• Accurately maintains and enters all student attendance records daily.
• Responds to inquiries from students, teachers, and parents regarding attendance rules and absences.
• Oversees student “sign out” process and maintains records of student absences due to appointments in a highly confidential manner.
• Prepares, distributes, and files records, reports, and correspondence relating to attendance.
• Operates standard office equipment (data entry, telephone, calculator, copy machines).
• Records field trips that affect students’ attendance records.
• Effectively performs all other duties as assigned by the Assistant Principal of Student Formation.

Skills

Interpersonal skills

Confidentiality

Multitasking

Organization

Written/verbal communication

Education

High school diploma or GED

Tools

Veracross

Job description

Attendance Office Clerk

FLSA Status: Non-Exempt

MISSION

Faithful to Catholic Tradition and to our Dominican heritage of scholarship and service, Bishop Lynch High School promotes the development of the total person by bringing together a diverse community in a rigorous college preparatory environment where students are taught to strive for excellence, seek truth, and work for justice in the world.

SUMMARY

The Attendance Office Clerk is responsible for inputting accurate attendance records, greeting students in a pleasant manner, and providing quality customer service while maintaining confidential information. Reporting to the Assistant Principal of Student Formation, the Attendance Office Clerk is located within the Office of Student Formation. Working hours are from 7:30am to 4pm for August through June (month of July off). The Attendance Office Clerk is responsible for the implementation of the goals of Catholic education as outlined in The Holy See’s Teaching on Catholic Schools (Archbishop Michael Miller):

• Inspired by a Supernatural Vision
• Founded on a Christian Anthropology
• Animated by Communion and Community
• Imbued with a Catholic Worldview
• Sustained by Gospel Witness

Qualified candidates will be driven and inspired by the mission of Catholic schools to form young men and women in a high school setting “who will be good citizens of the world, loving God and neighbor and enriching society with the leaven of the gospel, and who will also be good citizens of the world to come, thus fulfilling their destiny to become saints” (Miller, p. 20).

JOB EXPECTATIONS

Individual duties will consist of, but are not limited to:

Attendance:

• Receives telephone calls/voice messages and emails from parents pertaining to students’ attendance and logs appropriately
• Accurately maintains and enters all student attendance records daily
• Responds to inquiries from students, teachers, and parents regarding attendance rules and absences
• Contacts parents via email or phone calls concerning students’ attendance records
• Compiles, runs attendance reports, and submits a variety of daily, weekly, monthly, and year-end reports as needed
• Admits late students and maintains accurate records of their tardiness
• Oversees student “sign out” process and maintains records of student absences due to appointments in a highly confidential manner
• Prepares, distributes, and files records, reports, and correspondence relating to attendance
• Operates standard office equipment, e.g., computer (data entry), telephone, calculator, and copy machines
• Records field trips that affect students’ attendance records
• Maintains the integrity and privacy of the Assistant Principal of Student Formation.
• Effectively performs all other duties as assigned by the Assistant Principal of Student Formation

SKILLS/QUALIFICATIONS

• Catholic in good standing with the Catholic Church (preferred)
• High school diploma or general education degree (GED)
• 3+ year’s secretarial or related office experience preferably within an educational setting.
• Technical knowledge of student database software (e.g., Veracross) is preferred.
• Ability to use the computer and software to develop or maintain spreadsheets and databases
• Self-starter with a high-level of interpersonal skills and the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
• Excellent organizational, communication (written/verbal), and interpersonal skills required.
• Bilingual (English and Spanish preferred).