Attendance Clerk (Part-time)

Virtual Preparatory Academy of Arizona; Arizona; Remote; USD 21,000 - 26,000; Part time

Job summary

Virtual Preparatory Academy of Arizona is seeking an Attendance Clerk to support accurate student attendance tracking and timely reporting. This part-time remote role requires Arizona residency and about 20 hours per week.

You will enter and verify attendance data, generate reports, and collaborate with staff to resolve discrepancies to ensure compliance with state requirements.

Qualifications

• Strong organizational skills and keen attention to detail.
• Proficient data entry and spreadsheet use.
• Experience with school attendance systems preferred.

Responsibilities

• Enter and maintain student attendance records (on-site and offline learning time).
• Review attendance documentation for accuracy and compliance.
• Generate attendance reports to monitor participation.
• Collaborate with staff to resolve missing or inaccurate attendance data.
• Prepare, reconcile, and validate attendance data for monthly state uploads.
• Maintain organized attendance records for audits.
• Communicate with administration about reporting needs and deadlines.

Skills

Data entry

Attention to detail

Spreadsheet proficiency

Confidential records

Tools

Student information systems

Job description

The Attendance Clerk is responsible for supporting accurate and timely student attendance tracking and reporting. This position works closely with staff and school administration to ensure attendance data is properly documented, entered, verified, and prepared for monthly state reporting.

This is a part-time remote position working approximately 20 hours per week. Arizona residency is required.

Key Responsibilities:

• Enter and maintain student attendance records, including on-site attendance and offline learning time.
• Review attendance documentation for accuracy, completeness, and compliance with school and state requirements.
• Generate attendance reports to monitor student participation, identify discrepancies, and support data verification.
• Collaborate with staff to resolve missing or inaccurate attendance information.
• Assist with preparing, reconciling, and validating attendance data for monthly state uploads.
• Maintain organized attendance records and supporting documentation for compliance and auditing purposes.
• Communicate regularly with school administration regarding attendance reporting needs, deadlines, and concerns.

Qualifications:

Strong organizational skills, attention to detail, proficiency with data entry and spreadsheets, and the ability to maintain accurate, confidential student records. Experience with school attendance systems or student information systems is preferred.

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bonafide occupational qualification exists.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Virtual Preparatory Academy of Arizona’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.