Attendance Associate

WARHILL HIGH; Williamsburg (VA); On-site; USD 23,000 - 28,000; Full time

Job summary

WARHILL HIGH in Williamsburg, Virginia is seeking an Attendance Associate to manage the school’s attendance function and provide clerical support. This full-time role requires accurate data entry and timely follow-up on absences.

You will register students, maintain attendance records, issue tardy slips, generate class lists and reports, respond to inquiries, and support administrators. The position is Non-Exempt, Grade U03, starting immediately, salary $17.35 per hour.

Qualifications

• High school diploma required.
• General knowledge of standard office practices, business English, and general office equipment including computers.
• Typing experience and familiarity with word processing software to include Microsoft Office.
• Excellent public relations and telephone skills.
• Ability to establish and maintain effective working relationships with students, teachers, administrators and volunteers.
• Ability to understand and follow oral and written instructions.
• Excellent organizational skills required.

Responsibilities

• Registers incoming students.
• Records and updates daily attendance of students utilizing attendance database and ensures appropriate follow-ups on absences.
• Issues tardy slips to students.
• Accurately inputs data in order to generate class lists, homeroom assignments, individual student schedules, attendance, student enrollment, report cards and other needed information.
• Compiles and distributes reports.
• Maintains records on students, including but not limited to registration, special education student files, cumulative student files, class scheduling, and transfer records.
• Enters disciplinary action codes into database and generates correspondence to legal guardians concerning discipline issues.
• Answers telephone calls, takes messages, and responds to inquiries. Greets colleagues, students, parents and visitors to office.
• Provides clerical support to school administrators.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Skills

Public relations

Telephone skills

Organizational skills

Microsoft Office

Interpersonal communication

Education

High school diploma

Tools

Attendance database

Job description

Williamsburg James City School District WARHILL HIGH - Williamsburg, Virginia Open in Google Maps

Attendance Associate

Williamsburg James City School District WARHILL HIGH - Williamsburg, Virginia Open in Google Maps

This job is also posted in Williamsburg-James City County Schools

Job Details

Job ID: 5911132

Application Deadline: Posted until filled

Posted: Sep 01, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

FLSA Status: Non-Exempt

Grade: U03 (Unified)

Revision Date: July 2021

Location:Building-Based

JOB SUMMARY

This position is responsible for the attendance function at the school and for providing clerical support.

DUTIES AND RESPONSIBILITIES

• Registers incoming students.


• Records and updates daily attendance of students utilizing attendance database and ensures appropriate follow-ups on absences.


• Issues tardy slips to students.


• Accurately inputs data in order to generate class lists, homeroom assignments, individual student schedules, attendance, student enrollment, report cards and other needed information.


• Compiles and distributes reports.


• Maintains records on students, including but not limited to registration, special education student files, cumulative student files, class scheduling, and transfer records.


• Enters disciplinary action codes into database and generates correspondence to legal guardians concerning discipline issues.


• Answers telephone calls, takes messages, and responds to inquiries. Greets colleagues, students, parents and visitors to office.


• Provides clerical support to school administrators.


• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.


• Performs other duties as assigned.

MINIMUM QUALIFICATIONS (Knowledge, Skills and/or Abilities Required)

• High school diploma required.


• Must possess a general knowledge of standard office practices, business English, and general office equipment including computers.


• Typing experience and familiarity with word processing software to include Microsoft Office.


• Excellent public relations and telephone skills.


• Ability to establish and maintain effective working relationships with students, teachers, administrators and volunteers.


• Ability to understand and follow oral and written instructions.


• Excellent organizational skills required.

SUPERVISION EXERCISED

None.

SUPERVISION RECEIVED

Performs duties under the supervision of the Principal.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Must have the ability to sit for extended periods of time in a busy office environment; exhibit manual dexterity to enter data into a computer terminal/typewriter; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Position Type: Full-Time

Salary: $17.35 Per Hour

Job Categories: Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Office of Human Resources


• Phone: [phone]

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