Athletics Programs & Operations Coordinator

websteruniversity; Missouri; On-site; USD 40,000 - 60,000; Full time

Job summary

Webster University seeks an Athletics Department Administrator to plan and execute activities, manage budgets, assist with HR and student employment, and liaise with campus and external partners. You will advise on policies, handle compliance tasks, and coordinate new hires and events.

The role supports 280 student-athletes and 85-90 student workers, ensuring confidential handling of records and smooth day-to-day operations within the department.

Qualifications

• Bachelor's Degree from an accredited college or university.
• Strong organizational skills, detail-oriented.
• Ability to work on multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Ability to exercise human relations skills with the university community and the public.
• Commitment to diversity and inclusive excellence.

Responsibilities

• Plans and executes activities in support of the Athletics Department.
• Assists with department finances and budgets, special events, student employment, Human Resources, and day-to-day administrative duties.
• Serves as the Athletic Department liaison to Webster University community and outside entities.
• Advises department on university policies and procedures.
• Assists with budgetary strategies, budgeting monitoring, fundraising, and P-Card reports.
• Processes check requisitions and deposits; submits annual surveys with DoE and NCAA Gender Equity reports.
• Provides information to prospective/current students, parents, administrators, alumni, and the public.
• Assists Compliance Officer with NCAA Compliance; maintains confidential student records.
• Coordinates department new hires, promotions, and separation paperwork; onboarding inquiries.
• Assists Student Employment Supervisor with 85-90 student employees; hires, trains, supervises.
• Coordinates department events including Gorlok Open, awards, tournaments, and Hall of Fame.
• Assists with travel contracts for team ground transportation.
• Confirms game schedules and supports game day operations; coordinates officials parking and room reservations.
• Maintains liaison with campus personnel and external partners.
• Recommends organizational improvements and leads actions.
• Stays updated on university programs, policies, and procedures.
• Responds to public inquiries; resolves student problems and confidential issues.
• Provides operating instruction on office equipment.
• Performs other duties as assigned.

Skills

Strong organizational skills

Detail-oriented

Multitasking

Excellent verbal and written comms

Human relations skills

Discretion and confidentiality

Commitment to diversity

Education

Bachelor's Degree

Job description

Webster University seeks an Athletics Department Administrator to plan and execute activities, manage budgets, assist with HR and student employment, and liaise with campus and external partners. You will advise on policies, handle compliance tasks, and coordinate new hires and events.

The role supports 280 student-athletes and 85-90 student workers, ensuring confidential handling of records and smooth day-to-day operations within the department.