Athletics Operations & Finance Lead

Holy Cross; Worcester (MA); On-site; USD 52,000 - 58,000; Full time

Job summary

College of the Holy Cross in Worcester, MA is seeking an Assistant Director of Business Operations to manage budgets, travel logistics, and financial operations within the Athletics Department.

You will oversee invoicing, accounts payable, contracts, and payroll-related processes, coordinate with risk management, and support game-day operations, reporting to the Senior Associate Athletic Director/CFO.

Qualifications

• Bachelor’s degree in a related field.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with Google Workspace, Adaptive Insights, ARMS, and AudienceView.

Responsibilities

• Monitor budgets for designated units and areas, maintaining accurate record keeping and consistent processes across all areas.
• Assist with travel planning, including hotels, ground transportation and flights, in accordance with department policies.
• Oversee all finances related to clinics, including registration fees, invoices and payroll processing.
• Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.
• Manage department accounts payable and cash/check deposits.
• Prepare and receive purchase orders for team equipment and/or supplies.
• Process payments for game officials.
• Process and manage department contracts, including contest contracts.
• Manage seasonal employee hiring process.
• Work with Risk Management to create certificates of insurance as requested.
• Assist with game-day ticket sales and reconciliation for football, basketball and hockey.

Skills

Excel

Microsoft Office

Google Workspace

Adaptive Insights

ARMS

AudienceView

Communication

Time management

Analytical thinking

Problem solving

Education

Bachelor’s degree in a related field

Tools

Excel

Google Workspace

Adaptive Insights

ARMS

AudienceView

Microsoft Office Suite

Job description

College of the Holy Cross in Worcester, MA is seeking an Assistant Director of Business Operations to manage budgets, travel logistics, and financial operations within the Athletics Department.

You will oversee invoicing, accounts payable, contracts, and payroll-related processes, coordinate with risk management, and support game-day operations, reporting to the Senior Associate Athletic Director/CFO.