Athletics Development Coordinator (Advancement Professional I)

Opt For Healthy Living; San Diego (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

San Diego State University Athletics Development is seeking an Athletics Development Coordinator to support fundraising and donor engagement efforts. You will provide administrative and project coordination support, manage donor records, coordinate stewardship activities, and assist with fundraising events to move development operations forward.

The role emphasizes collaboration with the Athletics team, Alumni relations, and campus partners, handling communications, travel arrangements, and

Qualifications

• Administrative or project coordination experience.
• Fundraising, development, or donor relations experience.
• Prospect research and database management experience.
• Event and meeting coordination experience.
• Travel, expense, purchasing, or reimbursement processing experience.

Responsibilities

• Support donor and prospect research, identification, tracking, and movement through the development pipeline.
• Maintain prospect records, contact reports, proposals, follow-up activities, and donor tracking systems.
• Coordinate donor communications, appeals, acknowledgments, recognition, and stewardship activities.
• Assist development staff with tracking fundraising activity and donor engagement.
• Prepare correspondence, presentations, proposals, and other development materials.
• Maintain project timelines, records, procedures, and shared development resources.
• Coordinate calendars, meetings, travel arrangements, and expense documentation for development staff.
• Process travel claims, reimbursements, purchasing documents, and credit card reconciliations.
• Maintain accurate donor and prospect information in advancement databases and tracking systems.
• Conduct preliminary prospect research and assist with donor and prospect lists.
• Coordinate record updates related to gifts, donor information, contact reports, and proposals.
• Support athletic donor and season ticket holder records using Ticketmaster.
• Assist with fundraising events and donor engagement activities for the Aztec Club and SDSU Athletics.
• Coordinate registration, guest lists, event communications, materials, and logistics.
• Support game-day donor hospitality, including credentials, parking, guest communications, recognition, and benefit fulfillment.
• Collaborate with Athletics, SDSU Alumni, and campus partners on events and engagement activities.

Skills

Administrative coordination

Fundraising / donor relations

Prospect research

Event coordination

Communications

Travel & expenses processing

Tools

Ticketmaster

Donor CRM systems

Job description

Athletics Development Coordinator (Advancement Professional I)

Job no: 562526
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Athletics, Temporary, Full Time, On-site (work in-person at business location)

Position Summary

Join San Diego State University as an Athletics Development Coordinator and support the fundraising and donor engagement efforts behind SDSU Athletics. In this role, you’ll provide administrative and project coordination support to the Athletics Development team, helping manage donor and prospect information, coordinate stewardship activities and communications, support fundraising events, and keep day-to-day development operations organized and moving forward.

Key Responsibilities:

Development & Donor Support

• Support donor and prospect research, identification, tracking, and movement through the development pipeline.
• Maintain prospect records, contact reports, proposals, follow-up activities, and donor tracking systems.
• Coordinate donor communications, appeals, acknowledgments, recognition, and stewardship activities.
• Assist development staff with tracking fundraising activity and donor engagement.

Administrative & Project Coordination

• Prepare correspondence, presentations, proposals, and other development materials.
• Maintain project timelines, records, procedures, and shared development resources.
• Coordinate calendars, meetings, travel arrangements, and expense documentation for development staff.
• Process travel claims, reimbursements, purchasing documents, and credit card reconciliations.

Donor Data & Research

• Maintain accurate donor and prospect information in advancement databases and tracking systems.
• Conduct preliminary prospect research and assist with donor and prospect lists.
• Coordinate record updates related to gifts, donor information, contact reports, and proposals.
• Support athletic donor and season ticket holder records using Ticketmaster.

Events & Donor Engagement

• Assist with fundraising events and donor engagement activities for the Aztec Club and SDSU Athletics.
• Coordinate registration, guest lists, event communications, materials, and logistics.
• Support game-day donor hospitality, including credentials, parking, guest communications, recognition, and benefit fulfillment.
• Collaborate with Athletics, SDSU Alumni, and campus partners on events and engagement activities.

What We're Looking For:

We’re looking for an organized, service-oriented professional who enjoys coordinating details, working with people, and supporting a busy team.

Experience in areas such as the following is especially valuable:

• Administrative or project coordination
• Fundraising, development, or donor relations
• Prospect research and database management
• Event and meeting coordination
• Marketing and communications
• Travel, expense, purchasing, or reimbursement processing