Advancement Coordinator – Donor Relations & Events

California State University; San Diego (CA); Hybrid; USD 54,000 - 78,000; Full time

Job summary

San Diego State University seeks a Development Coordinator to provide administrative support, project coordination, and event planning for the university’s development teams. You will assist with donor communications, prospect research, fundraising reports, and special events while maintaining organized development operations.

The role emphasizes detail orientation, relationship-building, and supporting students, faculty, and academic priorities.

Qualifications

• Equivalent to a bachelor’s degree in a related field.
• Experience coordinating meetings, events, and related logistics.
• Experience using Ellucian or similar financial/biographical databases.
• Ability to travel and attend events, including evenings/weekends.
• Preferred: experience in a higher education or fundraising environment.

Responsibilities

• Coordinate donor communications, acknowledgments, outreach, and stewardship activities.
• Maintain donor and prospect tracking systems to support fundraising and engagement.
• Prepare briefing materials, agendas, and reports for donor meetings and development activities.
• Support college advisory boards through meeting coordination, invoicing, and dues tracking.
• Provide administrative support including scheduling, travel arrangements, and correspondence.
• Prepare presentations, proposals, reports, invitations, and other development materials.
• Maintain organized records and shared resources for fundraising operations.
• Collaborate with development and marketing on donor communications and promotional materials.
• Conduct preliminary donor and prospect research and prepare profiles and contact lists.
• Maintain donor/prospect information in Ellucian and related databases.
• Prepare gift reports, fund balance reports, and fundraising activity summaries.
• Coordinate donor record updates with Advancement Services and partners.
• Assist with planning donor engagement events, vendors, logistics, and materials.
• Prepare purchasing documents, travel claims, reimbursements, and expense reports.
• Support financial tracking and reconciliations within development activities.

Skills

Prospect research

Data analysis

Event coordination

Administrative support

Education

Bachelor's degree

Tools

Ellucian

Job description

San Diego State University seeks a Development Coordinator to provide administrative support, project coordination, and event planning for the university’s development teams. You will assist with donor communications, prospect research, fundraising reports, and special events while maintaining organized development operations.

The role emphasizes detail orientation, relationship-building, and supporting students, faculty, and academic priorities.