Development Coordinator (Advancement Professional I)

Fowler College of Business at San Diego State University; San Diego (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

San Diego State University is seeking a Development Coordinator to provide essential administrative support, project management, and event coordination for URAD development teams. You will assist with donor communications, prospect research, fundraising reports, and special events while keeping operations organized and running smoothly.

If you are detail-oriented, enjoy coordinating multiple priorities, and collaborating across departments to support SDSU students, faculty, and programs, we’d

Qualifications

• Organized, detail-oriented professional who enjoys supporting a team, building relationships, and coordinating multiple projects and priorities.

Responsibilities

• Coordinate donor communications, acknowledgments, outreach, and stewardship activities.
• Maintain donor and prospect tracking systems to support fundraising and engagement efforts.
• Prepare briefing materials, agendas, and reports for donor meetings and development activities.
• Support college advisory boards through meeting coordination, communications, invoicing, and dues tracking.
• Provide administrative support to development staff, including scheduling, calendar management, travel arrangements, and correspondence.
• Prepare and distribute presentations, proposals, reports, invitations, and other development materials.
• Maintain organized records and documentation to support fundraising operations.
• Collaborate with development and marketing colleagues on donor communications and promotional materials.
• Conduct preliminary donor and prospect research and prepare profiles and contact lists.
• Maintain donor and prospect information in Ellucian and related advancement databases.
• Prepare gift reports, fund balance reports, and fundraising activity summaries.
• Coordinate donor record updates with Advancement Services and other university partners.
• Assist with planning and coordinating donor engagement events, including vendors, logistics, and event materials.
• Prepare purchasing documents, travel claims, reimbursements, and expense reports.
• Support financial tracking, reconciliations, and related administrative processes.

Skills

Organizational skills

Detail oriented

Team collaboration

Tools

Ellucian

Job description

Job no: 563606
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

The University Relations and Development Division at San Diego State University is seeking a Development Coordinator to provide essential administrative support, project management, and event coordination for our development teams. Amongst other job duties, you’ll assist with donor communications, prospect research, fundraising reports, and special events while keeping the day-to-day development operations organized and running smoothly. This is a great opportunity for someone who enjoys working with people, managing details, and contributing to programs that support SDSU’s students, faculty, and academic priorities. If you’re detail-oriented and eager to make an impact in higher education, we’d love to hear from you!

Key Responsibilities

Development & Donor Support

• Coordinate donor communications, acknowledgments, outreach, and stewardship activities.
• Maintain donor and prospect tracking systems to support fundraising and engagement efforts.
• Prepare briefing materials, agendas, and reports for donor meetings and development activities.
• Support college advisory boards through meeting coordination, communications, invoicing, and dues tracking.

Administrative & Project Coordination

• Provide administrative support to development staff, including scheduling, calendar management, travel arrangements, and correspondence.
• Prepare and distribute presentations, proposals, reports, invitations, and other development materials.
• Maintain organized records, shared resources, and documentation to support fundraising operations.
• Collaborate with development and marketing colleagues on donor communications and promotional materials.

Prospect Research & Data Management

• Conduct preliminary donor and prospect research and prepare profiles and contact lists.
• Maintain accurate donor and prospect information in Ellucian and related advancement databases.
• Prepare gift reports, fund balance reports, and fundraising activity summaries.
• Coordinate donor record updates with Advancement Services and other university partners.

Events & Financial Support

• Assist with planning and coordinating donor engagement events, including vendors, logistics, and event materials.
• Prepare purchasing documents, travel claims, reimbursements, and expense reports.
• Support financial tracking, reconciliations, and other administrative processes related to development activities.

What We're Looking For

We're looking for an organized, detail-oriented professional who enjoys supporting a team, building relationships, and coordinating multiple projects and priorities.

Why Join Us?

• Support meaningful philanthropy – Help coordinate the fundraising efforts that support students, faculty, and academic programs.
• Build advancement experience – Gain exposure to donor relations, prospect research, stewardship, fundraising operations, and events.
• Enjoy variety in your work – Support communications, donor engagement, administrative projects, and college activities.
• Collaborate across SDSU – Work with development professionals, college leadership, alumni, donors, and campus partners.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU - watch our video and imagine your future here: Working at the CSU.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. (Flexibility to travel, attend events, and work outside regular hours, including weekends, both on and off campus.)
• This position is eligible for telecommuting up to 3 days per week, following a training period during which on-site presence is required.

Department Summary

University Relations and Development (URAD) shares the university’s vision and mission underscored in the SDSU strategic plan. Units of URAD work together to create enduring relationships with alumni, parents, donors, students and the community to generate private support for SDSU students, faculty and a diverse number of programs.

URAD handles a range of services encompassing stewardship, events, gift administration, communications and more. The departments of Development, SDSU Alumni, Planned and Annual Giving, Special Events and Donor Relations, Marketing and Communications, Financial Management, Data Management, Prospect Research and