Athletics Department Administrative Specialist

Applitrack; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Applitrack Athletics Department is seeking an Administrative Assistant to provide comprehensive administrative, clerical, and operational support. This position serves as a primary point of contact for staff, students, parents, and the public, ensuring daily operations are conducted efficiently, accurately, and professionally.

The Administrative Assistant supports communication, coordination, recordkeeping, and compliance activities essential to District operations.

Qualifications

• High school diploma required.
• Post-secondary coursework or degree may be required or preferred based on assignment.
• Prior administrative, clerical, or office support experience preferred.
• Experience in a school, educational, or public-sector environment preferred.
• Assignment-specific experience may be required depending on department or program needs.

Responsibilities

• Serve as primary point of contact by answering phones, responding to emails, greeting visitors and directing inquiries appropriately.
• Provide administrative support to supervisors, administrators, and department staff.
• Prepare, maintain, and distribute correspondence, forms, reports and other documentation.
• Coordinate schedules, meetings, coverage, events and logistics as assigned.
• Manage daily front office operations for athletic office.
• Support Athletic Director with coordination of athletic events.
• Assist with payroll for all game workers and coaches consistent with District guidelines.
• Communicate effectively and professionally with staff, students, parents, and external stakeholders.
• Support front office, departmental, or program communication needs.
• Maintain discretion and confidentiality when handling sensitive information.
• Enter, update, track, and verify information in district systems and databases.
• Maintain accurate records related to students, staff, programs, attendance, enrollment, finances, or operations as assigned.
• Utilize Google Workspace, Microsoft Office, and district-approved software applications.
• Assist with purchasing, budgeting, payroll documentation, or financial tracking following established procedures.
• Support compliance-related processes such as audits, reports, counts, testing, enrollment, or program documentation.
• Monitor deadlines and ensure timely completion of required tasks and submissions.
• Coordinate information and workflows between departments, buildings, or outside agencies.
• Provide back-up support to other administrative staff as needed.
• Assist with special projects or seasonal activities as assigned.

Skills

Communication

Customer service

Data entry

Office software

Payroll support

Scheduling

Education

High school diploma

Post-secondary coursework or degree

Experience in school/public-sector environment

Prior administrative, clerical, or office support experience

Tools

Google Workspace

Microsoft Office

Job description

Applitrack Athletics Department is seeking an Administrative Assistant to provide comprehensive administrative, clerical, and operational support. This position serves as a primary point of contact for staff, students, parents, and the public, ensuring daily operations are conducted efficiently, accurately, and professionally.

The Administrative Assistant supports communication, coordination, recordkeeping, and compliance activities essential to District operations.