Athletics Administrative Specialist — Onsite

University of Texas; Austin (TX); On-site; USD 43,000 - 52,000; Full time

Job summary

The University of Texas at Austin invites applications for an Administrative Assistant in Intercollegiate Athletics. The role supports the Chief Medical Officer with a broad range of business, administrative, and clerical tasks on-site in Austin.

Responsibilities include processing purchasing and travel in Concur, assisting HR with part-time appointments, payroll, budgeting, and vendor contracts, maintaining records with FERPA/HIPAA privacy in mind, and serving as a department contact and notary

Qualifications

• High school diploma or GED required with 3+ years of administrative/clerical experience.
• Experience processing and reconciling purchasing and expenditure transactions.
• Knowledge of data organization, budgeting and travel planning processes.

Responsibilities

• Process purchasing and other expenditure transactions for multiple departments.
• Assist HR with part-time appointments and reappointments.
• Coordinate travel planning and reconciliation in Concur.
• Process payroll documents and manage deposits and reimbursements.
• Maintain inventory and vendor contracts, monitor renewals.
• Ensure FERPA/HIPAA privacy compliance in handling records.
• Serve as department contact and Notary public as needed.

Skills

Administrative support

Data organization

Interpersonal skills

Budget reconciliation

Education

High school diploma or GED

Bachelor's degree

Tools

Concur

Job description

The University of Texas at Austin invites applications for an Administrative Assistant in Intercollegiate Athletics. The role supports the Chief Medical Officer with a broad range of business, administrative, and clerical tasks on-site in Austin.

Responsibilities include processing purchasing and travel in Concur, assisting HR with part-time appointments, payroll, budgeting, and vendor contracts, maintaining records with FERPA/HIPAA privacy in mind, and serving as a department contact and notary