Athletic Operations Manager

Worcester Polytechnic Institute - WPI; Massachusetts; Sur place; USD 55 000 - 58 000; Plein temps

Résumé du poste

WPI's Department of Physical Education, Recreation & Athletics (PERA) seeks an Athletic Operations Manager to oversee day-to-day operations, financial administration, student employment, and athletic systems. The role supports the Associate Athletic Director for Operations in ensuring efficient processes and accurate reporting across varsity athletics, recreation, and wellness programs.

The ideal candidate will manage procurement, payroll, budgets, events, and Teamworks platforms, and provide

Qualifications

• Bachelor's degree is required.
• 1 year of relevant experience required.

Responsabilités

• Manage day-to-day PERA operations, including policies, admin functions, communications, calendars, and shared files in Microsoft Teams.
• Oversee departmental financial operations, including procurement, accounts payable/receivable, team trip payments, game-day admissions, and gift reporting.
• Support budget forecasting and financial planning, and assist staff with budget planning and expense reports.
• Coordinate NCAA championship bid submissions and financial reconciliation.
• Manage student employment and payroll, including hiring, documentation, and federal work-study compliance, and supervise student employees.
• Serve as primary departmental contact for Teamworks platforms (Hub, C&R, and AMS), including data accuracy and staff onboarding/training.
• Provide operational support for PERA events, athletic championships, and special events.
• Assist the Director of PERA with special projects across WPE courses, recreation, and varsity athletics.

Connaissances

Attention to detail

Discretion

Formation

Bachelor's degree

Outils

Microsoft Excel

Teamworks

Description du poste

JOB TITLE

Athletic Operations Manager

LOCATION

Worcester

DEPARTMENT NAME

Physical Education, Recreation & Athletics

PERA DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

The operations manager facilitates the management of day-to-day departmental operations, financial administration, student employment, and athletic operations systems for the Department of Physical Education, Recreation, & Athletics (PERA). The desired candidate will support the Associate Athletic Director for Operations in ensuring efficient departmental operations, accurate financial and administrative processes, and effective coordination across varsity athletics, recreation, and wellness & physical education (WPE).

JOB DESCRIPTION

• Manage day-to-day PERA operations, including departmental policies and procedures, administrative functions, communications, calendars, and shared files in Microsoft Teams.
• Oversee departmental financial operations, including procurement, accounts payable and receivable, team trip payments, game-day admissions, and gift reporting.
• Partner with the Associate Athletic Director for Operations on budget forecasting and financial planning, and support staff with budget planning, team trips, and expense reports.
• Coordinate NCAA championship bid submissions and financial reconciliation.
• Manage student employment and payroll, including hiring, documentation, and federal work-study compliance, and supervise student employees in the PERA main office.
• Serve as the primary departmental contact for Teamworks platforms (Hub, C&R, and AMS), including data accuracy and staff onboarding and training.
• Serve on the Event Management Group and provide operational support for PERA events, athletic championships, and special events.
• Assist the Director of PERA with special projects across WPE courses, recreation, and varsity athletics.
• Performs all other duties and responsibilities as assigned or directed by the supervisor.

REQUIRED QUALIFICATIONS

• Bachelor's degree.
• 1 year of relevant experience.

PREFERRED QUALIFICATIONS

• Experience in college athletics or recreation operations.
• Experience with Teamworks or similar athletics management software.
• Experience with procurement, accounts payable, or budget tracking.
• Experience supervising student employees.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and the ability to handle sensitive and confidential matters with discretion.

SALARY

Salary Grade 6: $55,400– $58,175 per year (depending on experience)

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

COMPENSATION

WPI FLSA STATUS United States of America (Exempt)

EEO/DEI Statement

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making.

It is committed to maintaining a campus environment free of harassment and discrimination.

ABOUT WPI

Worcester Polytechnic Institute (WPI) is a vibrant and diverse community of extraordinary students, talented and dedicated staff, and world-renowned faculty. Along with its state-of-the-art research facilities, WPI offers competitive and comprehensive employee benefit programs, including paid time off, health insurance, life and long-term disability insurance, retirement savings plans, tuition assistance, flexible spending accounts, and a working environment that prioritizes mental health and well-being.

It is a community committed to civility and respect—making inclusion and belonging a reality for everyone on its campus.