Athletic Operations Coordinator

The Potomac School; McLean (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Potomac School's Athletic Department is seeking an Athletic Operations Coordinator to develop and coordinate administrative, operational, and social media processes. This full-time role reports to the Director of Athletics and supports staff, coaches, and student-athletes in a dynamic K-12 setting.

Ideal candidates hold an associate's degree with at least two years of related experience, strong Excel/Slides skills, and a passion for social media content creation.

Qualifications

• Associate's degree required with a minimum of 2 years of related experience preferred.
• Excellent computer skills, especially Microsoft Excel and Google Slides.
• Passion for social media and proficiency with major platforms and management tools.
• Functional knowledge of social media usage and copywriting/editing skills.
• Knowledge of supplies, equipment, and inventory control and record maintenance.

Responsibilities

• Maintain athletic rosters and inventories, and coordinate equipment.
• Compile information for the weekly school newsletter.
• Greet and assist visitors and manage communications via phone, email, and mail.
• Coordinate purchase orders and acquire athletic clothing and equipment.
• Develop engaging content for Athletics social media and produce live coverage of events.

Skills

Social media content

Copywriting

Communication

Inventory control

Excel

Google Slides

Education

Associate's degree

Tools

Microsoft Excel

Google Slides

Job description

Details

Posted: 07-Aug-26

Location: McLean, Virginia

Type: Full Time

Categories Other

Required Education 2 Year Degree

The Potomac School's Athletic Department seeks a motivated individual to develop and coordinate administrative, operational, and social media processes for the successful support of department staff, coaches, and student-athletes. This vacancy is a full-time position reporting to the Director of Athletics.

At the Potomac School, athletics, academics and the arts are at the core of a balanced educational experience and the overall development of our future students. We believe our core values of courage, integrity, humility, perseverance, and respect are acutely learned and honed through teamwork and athletic competition.

The 25 different interscholastic programs and 75 teams include, Intermediate school (7th and 8th grade) teams, Varsity teams and junior varsity teams. Varsity teams strive to compete at the highest levels while emphasizing sportsmanship and teamwork. At the junior varsity level, success in competition is encouraged, while skill building and participation are the primary goals. Girls teams compete in the 15-member Independent School League (ISL) and Boys teams compete in the 7-member Mid-Atlantic Conference (MAC).

Key Responsibilities

• Maintain all athletic rosters
• Compile athletics related information for the weekly school newsletter
• Greet and assist visitors
• Maintain polite and professional communication via phone, email, and mail
• Establish, maintain, and reconcile uniform and equipment inventories, and oversee the maintenance of all inventory records for the department
• Assist in determining the needs for purchase orders and acquisition of athletic clothing and equipment
• Assist in game day equipment preparations and set up for games
• Confirm all games with partner schools and officials
• Work with the AD to lead the students on the Senior Athletic Committee
• Work cooperatively with all team managers
• Develop and curate engaging content for Athletics social media platforms
• Attend events and produce live social media content.
• Maintain unified brand voice across different social media channels
• Take the lead on office tasks, including generating reports and presentations, setting up for meetings, and reordering supplies
• Manage our event database
• Attend all calendar meetings
• Perform other duties as assigned

Qualifications

• An associate's degree required with a minimum of 2 years of experience directly related to duties and responsibilities preferred
• Excellent computer skills, Microsoft Excel and Google slide deck proficiency
• Passion for social media and proficiency with major social media platforms and management tools
• Functional knowledge of social media usage
• Strong copywriting and copy-editing skills
• Knowledge of supplies, equipment, and inventory control
• Record maintenance skills
• Strong attention to detail
• Organizing and coordinating skills
• Ability to work under pressure to meet deadlines
• Desire to be proactive and create a positive experience for others

In striving to fulfill its mission, The Potomac School seeks candidates of diverse backgrounds who embody our core values of courage, integrity, humility, perseverance, and respect.

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About The Potomac School

The Potomac School is an independent K-12 day school located in McLean, Va. While we are a K-12 school, we are more accurately described as a K through lifetime experience. We nurture the development of our students as unique individuals and as contributing members of a vibrant learning community. Our school comprises four distinct yet interconnected divisions, joined through a shared mission, integrated curriculum, and deeply rooted communal ties. We enjoy the beauty and natural resources of our 90-acre campus, our athletic fields, woods, streams, and ponds providing a rare and wonderful setting for each student's educational journey. Mission: At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.

Connections working at The Potomac School

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