ATDM Executive Initiatives Coordinator (On-Site)

Ialr; Danville (VA); Hybrid; USD 70,000 - 76,000; Full time

Benefits offered by this job

Virginia Retirement System with match

Paid vacation and sick leave

Two weeks paid winter break

Health plan with dental options

Paid holidays

Job summary

Ialr’s ATDM Maritime Training Center in Danville, VA seeks an Executive Initiatives Coordinator to support the Managing Director and leadership with analytical, operational, and knowledge-management tasks. The role centralizes information to back executive decisions and strategic initiatives.

Responsibilities include preparing briefing materials, tracking decisions, developing dashboards, and coordinating cross-functional information flow to drive organizational effectiveness and performance

Qualifications

• Bachelor's degree required.
• 5+ years of experience in business analysis, operations support, knowledge management, or related field.
• Experience using Salesforce or other CRM platforms.
• Advanced proficiency with Microsoft 365 applications (Excel, Power BI, PowerPoint, SharePoint, Teams).
• Strong analytical, critical thinking, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Experience developing reports, dashboards, and executive-level presentations.
• Ability to manage multiple priorities and maintain accuracy.
• Willingness to travel up to 50%.

Responsibilities

• Prepare briefing materials, reports, and presentations for executive meetings.
• Attend leadership meetings to capture decisions, points, and actions.
• Track follow-up activities and progress on initiatives.
• Coordinate information flow between leaders, departments, and external stakeholders.
• Collect, validate, analyze, and report performance data.
• Develop dashboards, scorecards, and recurring reports for leadership visibility.
• Identify trends, risks, and opportunities through data analysis.
• Produce executive summaries, research and ad hoc analyses.
• Maintain organizational knowledge repositories and documentation.
• Establish standards for document management and sharing.
• Monitor performance indicators and support planning and improvement.
• Conduct benchmarking to support program enhancements.
• Draft executive correspondence and leadership communications.
• Translate complex information into clear insights for executives.

Skills

Analytical thinking

Communication skills

Presentation skills

Report/dashboard development

Multitasking

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Salesforce

Power BI

Excel

PowerPoint

SharePoint

Teams

Job description

Job Details

• Job Location: ATDM Maritime Training Center - Danville, VA 24540
• Position Type: Full Time
• Education Level: 4 Year Degree
• Travel Percentage: Up to 25%
• Job Shift: Day
• Job Category: Admin - Clerical
• Due to the nature of the work environment, candidates must be a US person as defined by US export control regulations and eligible to access controlled unclassified information (CUI).

The Pay, Perks, and Benefits

• Annual Salary of $70,000- $76,250 - commensurate with experience.
• Retirement benefits are provided through the Virginia Retirement System with employer match.
• Generous time off is provided, including vacation, paid sick leave, and paid family leave after one year.
• Paid holidays are provided, including a two week paid winter break.
• Anthem PPO and HSA health plans are offered, with excellent dental options.

What You Will Do

The Executive Initiatives Coordinator provides analytical, operational, and knowledge management support to the ATDM Managing Director and leadership team. This role serves as a central resource for collecting, organizing, analyzing, and presenting information that supports executive decision-making, organizational performance, and strategic initiatives.

Key Responsibilities

• Prepare briefing materials, reports, presentations, and supporting documentation for executive and leadership meetings.
• Attend leadership meetings to capture key decisions, discussion points, and action items.
• Track follow-up activities and monitor progress on strategic and operational initiatives.
• Coordinate information flow between leaders, departments, and external stakeholders.
• Collect, validate, analyze, and report organizational performance data.
• Develop and maintain dashboards, scorecards, and recurring reports that provide leadership visibility into key metrics.
• Identify trends, risks, and opportunities through data analysis and business intelligence.
• Produce executive summaries, research reports, and ad hoc analyses to support leadership discussions.
• Maintain organizational knowledge repositories, records, policies, procedures, and documentation.
• Establish and support standards for document management and information sharing.
• Monitor organizational performance indicators and support planning, assessment, and continuous improvement efforts.
• Conduct research and benchmarking to support operational and programmatic enhancements.
• Draft executive correspondence, briefing papers, status reports, presentations, and leadership communications.
• Translate complex information into clear, concise, and actionable insights for executive audiences.

How You Will Help the Team

You will help ensure ATDM leaders have timely, accurate, and relevant information to make informed decisions and advance organizational priorities. By managing critical data, maintaining institutional knowledge, coordinating executive information, and supporting key initiatives, you will strengthen organizational effectiveness and help drive operational excellence across the division.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Management, Data Analytics, Information Management, or a related field.
• Five (5) or more years of experience in business analysis, operations support, knowledge management, program administration, or a related field.
• Experience using Salesforce or other Customer Relationship Management (CRM) platforms.
• Advanced proficiency with Microsoft 365 applications, including Excel, Power BI, PowerPoint, SharePoint, and Teams.
• Strong analytical, critical thinking, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated experience developing reports, dashboards, and executive-level presentations.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Ability and willingness to travel up to 50% of the time, including regional and national travel.

Preferred Qualifications

• Experience supporting senior executives or organizational leadership teams.
• Knowledge of data governance, information management, business intelligence, or organizational performance practices.
• Experience with project management methodologies and tools.
• Professional certification in Business Analysis, Project Management, Knowledge Management, or Data Analytics.

Physical Requirements

• Ability to travel as needed to support ATDM initiatives and organizational objectives.
• Ability to communicate effectively in both written and verbal formats, including presentations and public-facing engagements.
• Ability to manage competing priorities, interruptions, and deadlines in a fast-paced environment.
• Ability to operate standard office equipment and perform light to medium physical tasks associated with office work.
• Ability to remain stationary for extended periods while using a computer and reviewing data, reports, and documentation.

What Makes Working Here Different

ATDM is helping transform America's manufacturing workforce by developing innovative talent solutions that strengthen industry and support economic growth. As part of our team, you will work closely with executive leaders, industry partners, educators, and workforce stakeholders while contributing to initiatives with national impact. This role offers the opportunity to influence strategic decisions, improve organizational performance, and support programs that are shaping the future of advanced manufacturing talent development.

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.