ASST PROPERTY MANAGER

Amurcon Realty Company; Midlothian (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Amurcon Realty Company is seeking an Assistant Property Manager to support the Property Manager in all phases of property operations, including administration, maintenance coordination, and occupancy planning.

Responsibilities include showing units, coordinating rents and move-ins/outs, maintaining files, and assisting with leasing and vendor management. Some weekends and holidays may be required to ensure smooth property operations.

Responsibilities

• Assist in showing units and screening applicants, and scheduling vacant units for refurbishing and occupancy.
• Assist in maintenance of work order system and in following purchase order procedures.
• Assist in collection of rents and preparation of receipts.
• Handle all details of move-ins and move-outs, giving special attention to apartment inspection check-ins and check-outs.
• Work with residents and resident organizations. Some weekend and holiday work required.
• Respond to emergency situations on the property (daily, nights, weekends, holidays).
• Perform routine inspections of the property.
• Assist in training of employees.

Job description

Job Details

Location: Mallard Cove - Midlothian, VA 23112

Position Type: Full Time

Purpose

To be responsible, under the supervision of the Property Manager, to assist the Property Manager in all phases of the operation of a property. This includes but is not limited to the general administration and maintenance of the physical plant; to direct and control all personnel and resources to ensure the property is maintained in good physical condition with a stabilized fiscal operation. If the Property Manager is on vacation or leave, the Assistant Property Manager is essential personnel during inclement weather.

Essential Job Functions

• The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is regularly required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently walks, climbs, or balances, and talks or hears.
• The employee frequently sits; stoops, kneels, crouches, or crawls; and tastes or smells.
• The employee must frequently lift and/or move up to 50 pounds and, on rare occasions, move more than 100 pounds with assistance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly exposed to outside weather conditions, pests, and rodents. The employee is occasionally exposed to moving mechanical parts, high or precarious places, fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually moderate.

Duties and Responsibilities

• Perform all duties assigned.
• Problem solve with the manager.
• Prepare and maintain complete resident files.
• Maintain general office files; type letters and memos.
• Assist in showing units and screening applicants, and scheduling vacant units for refurbishing and occupancy.
• Assist in maintenance of work order system and in following purchase order procedures.
• Assisting in maintaining the required advertising and postings.
• Prepare late notices and notices to pay rent.
• Maintain tickler files.
• Assist in collection of rents and preparation of receipts.
• Assist in adherence to manual of operations.
• Work with attorney and property manager regarding legal proceedings.
• Answer the phone pleasantly.
• Maintain courteous communication with residents, applicants, and representatives of other companies.
• Market apartments, having knowledge of competitors through the internet, website marketing, and the physical area. Monitor and track advertising effectiveness.
• Prepare, process, and sign all leases and related forms when directed by the Property Manager. Have strong understanding of the lease and documents.
• Collect rents and handle delinquent accounts. Work with attorneys. Follow policy on collection.
• Make bank deposits and/or use bank scanner.
• Handle all details of move‑ins and move‑outs, giving special attention to apartment inspection check‑ins and check‑outs.
• Work with residents and resident organizations. Some weekend and holiday work required.
• Respond to emergency situations on the property (daily, nights, weekends, holidays).
• Perform routine inspections of the property.
• Assist in training of employees.
• Obtain training on computer software to be proficient in the functions of the same.
• Report to the Property Manager any emergency situation or accidents.
• Ensure that residents are provided with a clean, safe, well‑maintained community.
• Perform the job of the leasing agent.
• Perform the duties of the Property Manager when they are absent.
• Be dependable and flexible.
• Be a team player.
• Train and motivate employees assigned to the Assistant Property Manager.
• Maintain on‑site records pertaining to residents, bills, vendors, contracts and property matters.
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Operate basic office equipment such as a copier, computer, printer, fax, typewriter, calculator, telephone and scanner.
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
• Prepare and establish applicant's files; all applicants should be reviewed by the Property Manager before approval.
• Ensure all maintenance requests are handled within 24 hours if possible and that residents are notified if parts ordering causes delay.
• Adhere to all company personnel directives as per the manual of operation and the employee handbook.
• Assist in maintaining a safe work environment and use of safety equipment.
• Be able to work weekends.
• Assist with hiring and terminating employees in accordance with company policy and under the direction of the Regional Manager. Occasional travel for training and meetings.
• Hold a valid driver's license and reliable transportation.
• Understand company policy and applicable governing laws: confidentiality, Fair Housing Law, Virginia Landlord Tenant Act, OSHA, ADA, etc.
• This job description is not intended to be all‑inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.
• Perform all other reasonable requests made by navigate or the Regional Manager or other officers of Amurcon Realty Company.

Qualifications

Qualifications: None specified.