Asst-Executive

Entergy; Little Rock (AR); On-site; USD 60,000 - 90,000; Full time

Job summary

Entergy in Arkansas seeks an experienced Asst-Executive to provide multifaceted administrative support to senior department management. You will manage calendars, arrange travel, schedule meetings, and prepare reports and presentations with MS Office.

Responsibilities include handling confidential information, coordinating multiple assignments, and ensuring timely completion of tasks. Minimum 8+ years as an Executive Assistant and a vocational training background are preferred; onsite role in

Qualifications

• Executive Assistant with 8+ years of experience.
• Ability to prepare reports and presentations using MS Office.
• Coordinate complex calendars, travel, and meetings with minimal direction.

Responsibilities

• Provide secretarial and administrative support to Vice Presidents.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and conference calls.
• Prepare documents, spreadsheets, and presentations; handle routine documents and communications.
• Oversee department administrative affairs including invoicing, supplies, and training records.
• Handle multiple assignments, meet deadlines, and maintain confidentiality.
• Proactively escalate issues to managers as needed.

Skills

Calendar management

Travel arrangements

Meeting coordination

MS Office / reporting

Education

Vocational training or equivalent experience

Job description

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Company: Entergy

Job Title: Asst-Executive

PS Job Title: Asst. Executive

Work Place Flexibility: Onsite

Legal Entity: Entergy Arkansas, LLC

Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job Duties/Responsibilities

• Provide secretarial and administrative support to Vice Presidents.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

Minimum education required of the position

• Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

• Executive Assistant (S): 8+ years

Minimum knowledge, skills, and abilities required of the position

• None

Primary Location: Arkansas - Little RockArkansas : Little Rock
Job Function: Corporate
FLSA Status: Sr Admin
Relocation Option:
Union description/code:
Number of Openings: 1
Req ID: 125436
PS Job Title: Asst. Executive
Travel Percentage: Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services, Entergy expects its employees to be available to work additional hours,to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please [e-mail] to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.