Asst. Enrollment Coordinator

Parent-Infant Center; Philadelphia (Philadelphia County); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Tuition reimbursement

Job summary

The Parent-Infant Center seeks an Assistant Enrollment Coordinator to support enrollment processes, ensure program compliance, and assist families and staff. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment; experience with administrative work in childcare is preferred; familiarity with Brightwheel, COPA, PELICAN a plus.

The center offers competitive benefits including health insurance, PTO, 401(k), tuition

Qualifications

• Strong organizational skills and attention to detail.
• Ability to multi-task and manage priorities.
• Excellent verbal and written communication skills.
• Team player with a positive, problem-solving mindset.
• Experience with administrative work in childcare or education preferred.
• Familiarity with DHS licensing, PreK Counts, COPA, PELICAN, and CACFP compliance a plus.
• Bachelor's degree preferred.

Responsibilities

• Manage and track all child enrollment records, ensuring program compliance.
• Enter and maintain data in Brightwheel, COPA, and PELICAN enrollment systems.
• Assist with parent meetings, tours, and enrollment communications.
• Support PreK Counts enrollment by guiding families to complete required materials.
• Monitor DHS, CACFP, and other regulatory program compliance.
• Produce reports from Brightwheel and provide general administrative support.
• Assist in classrooms when needed and support center-wide events.
• Participate in team meetings and collaborate with the administrative team.

Skills

Strong organizational skills

Multi-tasking

Verbal communication

Written communication

Team player

Administrative experience

Childcare/education experience

Education

Bachelor's degree preferred

Tools

Brightwheel

COPA

PELlCAN

Job description

We are seeking qualified candidates for the Assistant Enrollment Coordinator position.

Reports to: Executive Director
FLSA Classification: Exempt
Salary Range: $44,000 - $47,000 (based on a 40-hour workweek)
Benefits: Full PIC benefits package, including health insurance, paid time off, 401(k), tuition reimbursement, and more
Schedule: Full-time, Monday-Friday, 8 hour shifts

We are excited to announce an opportunity to join PIC as the Assistant Enrollment Coordinator! This role is an integral part of PIC's administrative team, helping to ensure smooth enrollment processes, compliance with program requirements, and overall support for families and staff.

The ideal candidate is highly organized, detail-oriented, and committed to PIC's mission and values. If you enjoy working collaboratively, managing multiple responsibilities, and making a direct impact on the experience of families and children at PIC, we encourage you to apply!

Key Responsibilities

• Manage and track all child enrollment records, ensuring compliance with certification requirements.
• Enter and maintain accurate data in Brightwheel, COPA, and PELICAN enrollment systems.
• Assist with parent meetings, tours, and communication regarding enrollment processes.
• Support PreK Counts enrollment by ensuring families complete all required application materials.
• Monitor and ensure compliance with DHS, CACFP, and other regulatory programs.

CACFP (Child and Adult Care Food Program) Management

• Oversee CACFP requirements, including monthly invoicing and annual audits.
• Ensure all food program documentation meets state compliance standards.
• Communicate with food vendors and program staff to ensure smooth meal service operations.

Administrative & Team Support

• Produce reports from Brightwheel and assist with data management.
• Provide administrative support, including answering phones, photocopying, managing security cameras, and general office tasks.
• Assist in classrooms when needed to meet ratios.
• Support center-wide events and fundraising efforts.
• Actively participate in team meetings and work collaboratively with the administrative team.

What We're Looking For

• Strong organizational skills and attention to detail.
• Ability to multi-task and manage priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• A team player with a positive, problem-solving mindset.
• Experience with administrative work in a childcare or educational setting is preferred.
• Familiarity with DHS licensing, PreK Counts, COPA, PELICAN, and CACFP compliance is a plus.
• Bachelor's degree preferred, but not required with relevant experience.

Physical Requirements & Work Environment

• Ability to lift up to 50 lbs and be on your feet when assisting in classrooms.
• Availability for occasional evenings and weekends for events or administrative needs.