Associate Vice President for Facilities Services

Evergreen State College; Olympia (WA); On-site; USD 105,000 - 136,000; Full time

Job summary

Evergreen State College is seeking an Associate Vice President for Facilities Services to lead and oversee all facilities, grounds, and related operations on the Olympia campus. The role reports to the Vice President for Finance and Administration and directs planning, budgeting, and contract management for capital and operating projects.

The position emphasizes sustainability, energy management, safety, compliance, and cross-department collaboration to maintain a high-performing physical plant

Qualifications

• Bachelor's degree in construction, management, engineering, architecture, or related field.
• Five years of progressively responsible facilities planning and management experience, including senior level management with multiple departments.
• Experience with LEED standards or LEED certification is desirable.

Responsibilities

• Provide overall direction and management of the Facilities Services department.
• Prepare long-range strategic facilities plans aligned with the College Master Plan.
• Develop operating and capital budget requests and manage budgets for facilities in compliance with laws and policies.
• Appointing authority for Facilities Services personnel matters.
• Lead in policies and procedures related to facilities and sustainability initiatives.
• Coordinate with external groups to advance greener campus goals and LEED standards.
• Oversee contracts, project management, and capital projects with planning and budgeting input.

Skills

Leadership

Budget planning

Communication

Sustainability

Project management

Diversity & inclusion

Microsoft 365

Education

Bachelor's degree in construction, management, engineering, architecture, or related field

Master's degree (preferred)

LEED certification (preferred)

Tools

Microsoft 365

Job description

Position Information

Position Title: Associate Vice President for Facilities Services

Location: Olympia

EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affinity Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affinity Action and Equal Opportunity Officer at [phone], Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505

Union Represented: No

Overtime Eligible: No

Monthly FTE: 1.0

Salary Step (minimum monthly amount): $9,364.00

Salary Step (maximum monthly amount): $12,176.00

Special Note: This is a full-time, overtime exempt position on the Olympia campus of The Evergreen State College. This position is an \"at-will\" appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

Position Purpose: This position reports to the Vice President for Finance and Administration and is responsible for the overall direction, vision, leadership, and management of the Facilities Services department which includes the maintenance of the physical plant and grounds, including all buildings, repairs, minor remodeling, energy generation and management systems, and custodial services; the planning of all facilities, including engineering, architectural design, drafting and estimating services, as well as construction coordination; the administration of the Facilities Services department, including personnel, budget, accounting, environmental health and safety, key services, contract administration, space scheduling and management, and the development of capital and operating budget requests and the management of budget allocation expenditures.

Nature and Scope: This position is responsible for the Facilities Services department which includes Facilities/Grounds Maintenance, Student Housing Facilities Services, Building Services, Environmental Health and Safety, Facilities Administrative and Budget Support, Project Management, Key Issues and Access Control, and Scheduling/Space Management.

Essential Functions

• Provide overall direction and management of the Facilities Services department in a manner that is consistent with the overall mission, goals, and objectives of the college.


• Prepare long-range strategic facilities plans that are consistent with the college Master Plan and Long-Range Strategic Plan.


• Prepare operating and capital budget requests for the College's Board of Trustees and State Legislature; administer and control budgets allocated to facilities in a manner that assures compliance with college and legislative intent, public works laws, and purchasing and contracting statutes.


• Serve as the appointing authority for all Facilities Services personnel matters related to hiring, management, and discipline.


• Assess, develop, recommend, and implement policies and procedures related to facilities.


• Partner with the Center for Climate Action and Sustainability, Residential and Dining Services, and external groups to achieve continued progress towards a greener campus and ensure the college's sustainability goals are met, including the investigation of alternative energy sources, waste stream management, and building to LEED standards.


• Direct the administration of consultant agreements and construction contracts and as required, negotiate related fees and construction costs for capital projects.


• Work with Project Managers to ensure the planning and construction of capital projects is accomplished in an effective, efficient manner.


• Assess current and future needs for staffing, goods and services, equipment, physical plant maintenance, renewal and adaptation, and update the facilities Long-Range Strategic Plan as needed.


• Oversee the college's environmental, health, safety, and emergency management programs and ensure compliance with applicable codes and regulations.


• Coordinate with external stakeholders for college facilities and public works contracting, such as the Office of Minority and Women's Business Enterprises, Department of Enterprise Services, Labor & Industries, etc.


• Liaison with the Department of Enterprise Services, Office of Financial Management, state legislature, Council of Presidents, and other county, city, and state agencies, as needed.


• Represent the college at various local and state government and community meetings and hearings.


• Promote diversity, equity, and inclusion in all phases of the work.


• Ensure effective consultation with appropriate stakeholders in the development and implementation of Facilities Services policies, procedures, and projects.


• Serve as co-chair for the Space and Land Use Group.


• Work with planning committees for major remodeling projects and new construction by providing guidance on project development, scheduling, and budgeting.


• Ensure suspended operations planning and roles are clearly communicated with staff in the department prior to suspended operations events.


• Prepare special reports and complete projects as assigned by the Vice President for Finance and Administration.

Knowledge Skills and Abilities

• Ability to establish and maintain positive working relationships in a collaborative, diverse work environment that includes faculty, staff, students, other campus units, unions, and external constituents.


• Extensive knowledge of public sector facilities operations and projects, including new construction and renovations to LEED standards.


• Ability to direct the operations of a large work unit with represented and non-represented employees and demonstrate excellent leadership skills, including the ability to hire, supervise, and coach a diverse staff, evaluate performance, and address performance issues.


• Advanced skill in complex budget planning and controlling budgets.


• Skill in negotiating and administering agreements, contracts, and fees.


• Strong commitment to customer service.


• Commitment to maintaining an equitable and inclusive workplace.


• Excellent communication skills, including the ability to communicate effectively with a wide variety of constituents, stakeholders, colleagues, employees, etc.


• Ability to identify and implement creative solutions to complex problems.


• Ability to manage multiple projects and effectively coordinate conflicting demands for resources and services.


• Ability to utilize Microsoft 365 and other programs applicable to facilities planning and functions.


• Strong commitment to and knowledge of sustainability initiatives and approaches.


• Ability to produce long-range strategic facilities plans, assess current and future needs, and make decisions in a timely manner.


• Ability to produce reports, policies, procedures, and presentations.


• Knowledge of applicable health and safety codes and regulations.


• Knowledge of emergency management, coordination, and planning.

Minimum Qualifications

• Bachelor's degree in construction, management, engineering, architecture, or related field.


• Experience with LEED standards and/or LEED certification.


• Five years of progressively responsible facilities planning and management experience, including at least three years of senior level management in an organization with multiple departments and functions, including supervision and personnel management.

Desired Qualifications

• Master's degree in construction, management, engineering, architecture, or related field.


• Experiencing managing state government capital budget processes and issues, familiarity with the legislative process.


• Experience with the construction and operation of green buildings and sustainable building practices.


• Professional registration as an engineer or architect or certification from BOMA, IFMA, USGBC, or APPA.

Conditions of Employment

• Must provide proof of identity and employment eligibility within three days of beginning work.


• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.


• Prior to an official offer of employment, a Declaration Regarding Sexual Misconduct form must be submitted to the college per RCW 28B.112.080. The college will contact current and past employers to verify this information. Applicants who provide inaccurate information in their declaration will be disqualified and, if the inaccuracies are discovered after the applicant has been hired, it shall be grounds for termination.

Benefits

A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; optional deferred compensation and optional supplemental retirement accounts. For more information about Evergreen's excellent employee benefits, please view https://www.evergreen.edu/payroll/benefits-package.