Associate Transit Management Analyst

Jobvite, Inc.; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

The Metropolitan Transportation Authority (MTA) NYC Transit is seeking an Associate Transit Management Analyst to support daily operations by managing communications, coordinating schedules and meetings, maintaining files, and preparing documents.

The role involves handling correspondence, organizing records, assisting with budgeting, procurement, project support, and general office duties such as ordering supplies.

Qualifications

• Strong organizational, communication, and multitasking skills.
• Ability to manage confidential information with discretion.
• Proficiency in Office 365 applications (Word, Outlook, Excel, PowerPoint, SharePoint) , Power Bi, Visual Basic, SQL and other applications.
• Detail-oriented, dependable, and able to work independently and collaboratively.
• Prior administrative experience is preferred.

Responsibilities

• Managing incoming calls, emails, correspondence, and inquiries whilst ensuring timely and professional responses.
• Preparing, proofreading, and distributing memos, reports, and other documents.
• Maintaining calendars, scheduling meetings, coordinating appointments, and assisting with meeting preparation.
• Organizing and maintaining electronic and physical filing systems.
• Assisting with project coordination, follow-ups, and documentation.
• Providing general office support, including ordering supplies and assisting staff with administrative needs.

Skills

Organizational skills

Communication skills

Multitasking

Discretion with confidential info

Office 365 proficiency

Power BI

Visual Basic

SQL

SharePoint

PowerPoint

Excel

Outlook

Education

Master's degree in related field

Bachelor's degree in related field

Tools

Office 365

Power BI

Visual Basic

SQL

SharePoint

PowerPoint

Excel

Outlook

Job description

Th e incumbent supports daily operations by managing communications, coordinating schedules and meetings, maintaining files, and preparing documents. The role includes handling correspondence, organizing records, assisting with budgeting and procurement, supporting projects, and providing general office support such as ordering supplies.

RESPONSIBILITIES

The selected candidate will perform analytical functions, which include:

• Managing incoming calls, emails, correspondence, and inquiries whilst ensuring timely and professional responses.
• Preparing, proofreading, and distributing memos, reports, and other documents.
• Maintaining calendars, scheduling meetings, coordinating appointments, and assisting with meeting preparation.
• Organizing and maintaining electronic and physical filing systems.
• Assisting with project coordination, follow-ups, and documentation.
• Providing general office support, including ordering supplies and assisting staff with administrative needs.

EDUCATION AND EXPERIENCE

• Associate Transit Management Analyst:
• A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, and one (1) year of full ‐ time satisfactory professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods analysis, operations research, organizational research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration; or
• A baccalaureate degree from an accredited college or university; and three years of satisfactory full-time experience as described in "1" above.

DESIRED SKILLS

• Strong organizational, communication, and multitasking skills.
• Ability to manage confidential information with discretion.
• Proficiency in Office 365 applications (Word, Outlook, Excel, PowerPoint, SharePoint) , Power Bi, Visual Basic, SQL and other applications.
• Detail-oriented, dependable, and able to work independently and collaboratively.
• Prior administrative experience is preferred.

SELECTION METHOD

Based on evaluation of education, skills, experience, interview, and written assessment.

All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal.

OTHER INFORMATION

Appointment may be at a comparable level to current level of selected candidate. (If necessary)

As an employee of MTA NYC Transit, you may be required to complete an annual financial disclosure statement with the state of New York, if your position earns more than $101,379 (this is subject to change) per year or if the position is designated as a policy maker.

For 55-a eligible titles: Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page

TA APPLICANTS MUST BE IN A PERMANENT CIVIL SERVICE STATUS IN THE TITLE(S). IF YOU ARE ON AN ESTABLISHED LIST, YOUR LIST NUMBER MUST BE REACHABLE TO BE CONSIDERED FOR APPOINTMENT. The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

ADDITIONAL INFORMATION

Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.

To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct. Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

HOW TO APPLY

Qualified applicants can submit an online application by clicking on the ‘APPLY NOW’ button from either the CAREERS page or from the JOB DESCRIPTION page.

EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.