Associate Subcontract Administrator

Lawrence Berkeley National Laboratory; Berkeley (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Lawrence Berkeley National Laboratory is seeking an Associate Subcontract Administrator to support the Procurement Service Center in Berkeley, CA. The role involves high-volume, low-risk pCard and purchase orders for lab and office needs, equipment, and services, aligned with FAR/DEAR and LBNL policies.

You will contribute to KPI achievement and customer support. We value clear communication, reliability, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• A Bachelor's degree or equivalent training and experience is required.
• 0-1 years of related experience is acceptable for this role.
• Effective oral and written communication skills are essential.
• Knowledge of procurement activities and systems, and the Department's policies and procedures.
• Ability to handle procurement issues of limited scope and complexity.
• Ability to manage multiple tasks in a high-volume environment.

Responsibilities

• Perform 80% subcontract administration, including high-volume, low-risk purchases.
• Place pCard and purchase orders in alignment with customer requirements and capacity.
• Enter and reconcile all data in the procurement systems timely and accurately.
• Provide status updates to customers and coordinate with properties and EHSS when needed.
• Support achievement of Service Center KPIs and respond to inquiries promptly.
• Assist in customer relationship management and Help Desk KPIs.

Skills

Communication skills

Multitasking

Teamwork

Education

Bachelor's degree or equivalent

Tools

MS Word

Excel

PowerPoint

Internet browsers

PeopleSoft

Job description

The Procurement & Property Department at Lawrence Berkeley National Laboratory is seeking an Associate Subcontract Administrator to join the Procurement Service Center. This role will purchase high-volume, low-risk pCard and purchase orders-including lab and office supplies, chemicals, raw materials, tools, equipment, and off-site equipment maintenance and support services-in support of research at Lawrence Berkeley National Laboratory as governed by the Prime Contract, University of California Laboratory Procurement Standard Practices, Federal Acquisition Regulation (FAR), US Department of Energy Acquisition Regulation (DEAR), and generally accepted best business practices. Working under close supervision, the Service Center Subcontract Administrator is responsible for understanding the Service Center's key performance indicators (KPIs) and metrics, and contributes to the fulfillment of projects and functional area objectives.

We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

You will:

80% Subcontract Administration

• Purchase high volume, low risk goods and services with a value within the delegated procurement authority limit for this position using the appropriate purchasing methodology while maintaining compliance with LBNL's policies and procedures.
• Following Laboratory's Standard Practices and Procedures, place pCard and purchase orders based on understanding the customers' requirements and suppliers' capacity and resolve purchase order issues of limited scope and minimal complexity.
• Document and maintain all PCard and purchase orders in accordance with LBNL Policies and Guidelines.
• Provide notice to other functional areas with contractual-related responsibilities such as Property Management or Environmental Health, Safety and Security (EHSS).
• In accordance with Laboratory's Standard Practices and procedures, assure timely and accurate reconciliation and close-out of pCard and purchase orders.
• In accordance with department operating standards, respond to customer inquiries in a timely manner and keep customers informed of PCard and Subcontract status.
• Ensure all subcontract information is entered into FMS timely and accurately.
• Proactively provide status on all open requisitions and orders to customers in accordance with established operating standards.
• Contribute to the successful achievement of Service Center KPIs.

20% Customer Relationship Management

• In accordance with Help Desk Operating Standards, provide customers with support and advice on incoming procurement related inquiries and issues.
• Develop resolutions to issues of limited scope and complexity.
• Track incoming customer inquiries in the Help Desk ticketing database.
• Collaborate with colleagues and make recommendations for standard responses to inquiries.
• Contribute to the successful achievement of Help Desk KPIs.
• training opportunities.
• Proactively contribute to the successful achievement of Help Desk KPIs.

We are looking for:

• A Bachelor's degree or equivalent training and experience, and a minimum of 0-1 years of related experience.
• Effective oral and written communication skills.
• Knowledge of procurement activities and systems, and an understanding of, or the ability to learn, Department's policies and procedures in order to provide advice and guidance to internal and external customers.
• Ability to apply concepts and principles to research and resolve procurement related issues of limited scope and complexity.
• Ability to professionally and effectively interact and build relationships with internal and external customers, including dealing with difficult customer service issues.
• Ability to manage multiple tasks and handle a high volume workload.
• Ability to work in a team environment.
• Must maintain a high level of accuracy and attention to detail.
• Experience with MS Word, Excel, PowerPoint and Internet browsers.
• Experience with PeopleSoft or an electronic purchasing system.
• Ability to work in excess of a normal workweek to meet assignments/deliverables.
• Ability to work well under pressure and successfully meet deadlines.
• Ability to work on a computer for extended periods of time.

Desired skills/knowledge:

• Familiarity with applicable LBNL Procurement Standard Practices, Federal Acquisition Regulations and DOE Acquisition Regulations.
• Experience with Service Contract Act and/or Davis-Bacon Act requirements or equivalent state and/or local labor requirements.

Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. For additional information, click here.