Associate Schedule Coordinator

Pse; Town of Hempstead (NY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Life insurance

Tuition reimbursement

Generous paid time off

Job summary

PSEG Long Island LLC is hiring an Associate Schedule Coordinator to manage day-to-day relationships with internal and external stakeholders. You will schedule capital, maintenance, and operational projects to meet timelines and customer expectations, while updating systems and tracking tools.

The role requires coordinating across departments, strong organizational skills, and adherence to safety and company processes.

Qualifications

• Associates Degree or HS Diploma with 2 years scheduling experience.
• Strong organizational and time management skills.
• Effective verbal and written communication.
• Attention to detail and scheduling accuracy.
• Ability to coordinate activities across multiple departments.
• Proficiency with Microsoft Office, especially Excel, Outlook, and Teams.
• Familiarity with scheduling, work management and project tracking systems.
• Compliance with 10 CFR 810.

Responsibilities

• Assist with coordinating daily work schedules for capital, maintenance, and operational projects.
• Communicate with internal departments, contractors, and customers to schedule work activities, appointments, and outages.
• Maintain and update scheduling systems, work plans, and tracking tools.
• Support scheduling meetings by gathering information and documenting updates.
• Monitor scheduled activities and escalate conflicts or delays to leadership.
• Track work order progress and help manage backlogs.
• Coordinate with field operations, construction, and engineering to align schedules.
• Assist in balancing workloads by identifying resources and adjusting schedules.
• Respond to inquiries related to scheduled work and timelines.
• Ensure scheduling activities comply with policies, safety requirements, and processes.

Skills

Organizational skills

Time management

Communication skills

Customer service orientation

Attention to detail

Independence

Team collaboration

Adaptability

Microsoft Office

Learning systems

Education

Associates Degree

High School Diploma/GED

Tools

Excel

Outlook

Teams

CAS

EGIS

Scheduling software

Job description

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We’re one of the country’s largest energy companies, with a vision of powering a future where people use energy more efficiently and it’s safer and delivered more reliably than ever. We’re also deeply connected to the communities we serve, with more than 13,000 employees working together to support our customers and make a difference every day.

Here, you’ll have the stability and exciting opportunities that come with being a Fortune 500 company — along with a supportive, friendly work environment where your contributions are valued.

We offer a flexible work environment designed to balance employee needs with collaboration and operational excellence. Roles fall into two categories:

• Hybrid: A blend of remote and onsite work, with at least three onsite days per week required.

As an employee, if you are regularly scheduled to work 20 or more hours per week, you will have access to a wide range of comprehensive benefits designed to support your total well-being: medical, dental, vision, paternal leave and family leave programs, behavioral health programs, 401(k), life insurance, tuition reimbursement, and generous paid time off.

More than 13,000 people already call PSEG their work home, taking pride in providing safe, reliable service to millions of customers. If you’re looking for a place where you can build a meaningful career and help power and support our communities, we’d love to welcome you to the team.

PSEG is not offering visa sponsorship for this position.

Job Summary

The Associate Schedule Coordinator will schedule and manage the day to day relationships with relevant internal and external stakeholders in order to manage project dates, schedule resources, ensure work progression and deliver appropriate solutions to effectively meet/exceed Customers expectations and fulfill capital project in-service requirements.

Job Responsibilities

• Assist with coordinating daily work schedules for capital, maintenance, and operational projects to support timely completion of work.
• Communicate with internal departments, contractors, and customers to schedule work activities, appointments, and outages.
• Maintain and update scheduling systems, work plans, and tracking tools to ensure accurate project and resource information.
• Support scheduling meetings by gathering information, documenting updates, and communicating scheduling changes to stakeholders.
• Monitor scheduled work activities and escalte potential conflicts, delays, or resource constraints to leadership.
• Track work order progress and assist with managing backlogs to support efficient workflow and project completion.
• Coordinate with field operations, construction, and engineering teams to align work activities and schedule priorities.
• Assist in balancing workloads by identifying available resources and supporting adjustments to daily and weekly schedules.
• Respond to customer and stakeholder inquiries related to scheduled work, outages, and project timelines.
• Ensure scheduling activities are completed in accordance with company policies, safety requirements, and established business processes.

Job Specific Qualifications

• Associates Degree or, candidates without a degree must have a High School Diploma/GED with 2 years of experience managing the scheduling of customer related appointments.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective verbal and written communication skills to interact with customers, contractors, field personnel, and internal stakeholders.
• Strong attention to detail and accuracy when maintaining schedules, tracking work progress, and updating systems.
• Ability to coordinate activities across multiple departments and follow through on commitments.
• Basic analytical and problem-solving skills to identify scheduling conflicts and assist in resolving issues.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Teams.
• Ability to learn scheduling, work management, and project tracking systems.
• Strong customer service orientation with the ability to respond professionally to inquiries and changing priorities.
• Ability to work independently while collaborating effectively within a team environment.
• Adaptability and flexibility to adjust schedules and priorities in response to operational and customer needs.
• Demonstrate personal accountability and excellent organizational skills to deliver performance excellence.
• Proficient in relevant software e.g. Microsoft Office, CAS, & EGIS and have the technical ability to quickly learn new systems and applications.
• Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Some positions at PSEG require access to information covered by the Department of Energy’s regulation 10 CFR 810 (Part 810). If applicable, the successful applicant must prove they are: (1) a citizen or national of the USA; OR (2) a lawful permanent resident of the United States (Non-Conditional Permanent I-551 / Green Card / Permanent Resident Card holder); OR (3) a citizen, national, or permanent resident of a “Generally Authorized” destination on the attached list andnot also a citizen, national, permanent resident of any country not listed; OR (4) a “Protected Individual” under the Immigration and Naturalization Act (8 U.S.C 1324b(a)(3)).

As an employee of PSEG Long Island, you should be aware that during storm/outage restoration efforts, you may be required to perform functions different from normal operations and work extended hours beyond your regular work schedule. You may also be required to work on premise or in an alternate location as directed by the company.

For all roles, PSEGLI’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing.
Employees who are hired or transfer into a federally regulated role (including positions covered by USDOT, PHMSA, or NRC regulations) are subject to random drug and alcohol testing, inclusive of marijuana. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and medically, the use of these products are prohibited for employees in federally regulated roles. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for a positive result.

If you are a current PSEG employee and offered an opportunity with PSEG Long Island, you will be treated as a new hire. Please note that as a new hire to the Long Island subsidiary, your benefits will change and generally will be consistent with other similarly situated PSEG Long Island new hires. Similarly, for PSEG Long Island employees who accept job opportunities with PSEG or any of its subsidiaries (other than PSEG Long Island), their benefits will change and generally be consistent with other similarly situated new hires of that company.

PSEGLI is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.
PSEGLI is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email [e-mail].
If you need to request a reasonable accommodation to perform the essential functions of the job, email [e-mail]. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.