Office Supervisor

PSEG; Moorestown Township (NJ); On-site; USD 94,000 - 148,000; Full time

Job summary

Public Service Electric & Gas Co. seeks an experienced administrator to supervise department functions, coordinate meetings, onboarding, asset tracking, invoicing and order management.

You will work with ARIBA, SAP modules, and maintain internal controls to support HR, procurement, and budgeting processes. The role involves leadership responsibilities, compliance with SOX audits, and potential location changes during emergency restoration.

Qualifications

• Bachelor’s degree and 3 years of Administrative/Clerical or business operations experience. In lieu of a degree, 7 years of Administrative/Clerical or business operations experience.
• Demonstrated strong communication and leadership skills.
• Extensive knowledge of Corporate policies, procedures and accounting practices.
• Working knowledge of ARIBA, MWMS, SAP, Microsoft Office Suite, SharePoint and SAP P20 & P00 modules.
• Working knowledge of administrative procedures and SOX Auditing including journal entries.
• Must have a valid US driver’s license and safe driving record.
• Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Responsibilities

• Working knowledge of SAP P20 reporting, OMS, MWMS, storm processes and procedures in the areas of Human Resources, Procurement, Budgeting and Work Management.
• Provide supervisory leadership to ensure administrative, human resources, SOX Auditing requirements, billing, and other support functions are being fulfilled effectively and in support of business objectives.
• Supervise support activities including invoice validation & processing, records and reports.
• Maintain and apply working knowledge of PSEG Standards for Business Controls and meet management's expectations for effective internal business controls.
• As an employee of PSE&G, you should be aware that during storm/outage restoration efforts, you may be required to perform functions different from normal operations and your regular work schedule. You may also be required to work in an alternate location.

Skills

Communication

Leadership

Attention to detail

Education

Bachelor’s degree or equivalent

3 years admin/clerical or business operations experience

Tools

ARIBA

MWMS

SAP

Microsoft Office

SharePoint

Job description

Requisition: 84446

PSEG Company: Public Service Electric & Gas Co

Salary Range: $ 93,600 - $ 148,200

Work Location Category: Onsite

We’re one of the country’s largest energy companies, with a vision of powering a future where people use energy more efficiently and it’s safer and delivered more reliably than ever. We’re also deeply connected to the communities we serve, with more than 13,000 employees working together to support our customers and make a difference every day. Here, you’ll have the stability and exciting opportunities that come with being a Fortune 500 company — along with a supportive, friendly work environment where your contributions are valued.

We offer a flexible work environment designed to balance employee needs with collaboration and operational excellence. Roles fall into two categories:

• Onsite: Employees work onsite daily.
• Hybrid: A blend of remote and onsite work, with at least three onsite days per week required.

As an employee, if you are regularly scheduled to work 20 or more hours per week, you will have access to a wide range of comprehensive benefits from day one, designed to support your total well-being: medical, dental, vision, parental leave and family leave programs, behavioral health programs, 401(k) with company match, life insurance, tuition reimbursement, and generous paid time off.

More than 13,000 people already call PSEG their work home, taking pride in providing safe, reliable service to millions of customers. If you’re looking for a place where you can build a meaningful career and help power and support our communities, we’d love to welcome you to the team.

PSEG is not offering visa sponsorship for this position.

Job Summary

At this time, only current PSEG employees are being considered.

Directly supervise and execute department administrative functions including administrative tasks around meeting coordination, hiring, onboarding, asset tracking, purchase requisitions & order management, invoice verification & processing, journals, internal trackers, training and safety, Records, and other Departmental Support. Working knowledge of ARIBA, SAP -Systems in the areas of Payroll, Work Management, Billing, Data Security, and LMS, Training Records.

Job Responsibilities

• Working knowledge of SAP P20 reporting, OMS, MWMS, storm processes and procedures in the areas of Human Resources, Procurement, Budgeting and Work Management.
• Provide supervisory leadership to ensure administrative, human resources, SOX Auditing requirements, billing, and other support functions are being fulfilled effectively and in support of business objectives.
• Supervise support activities including invoice validation & processing, records and reports.
• Maintain and apply working knowledge of PSEG Standards for Business Controls and meet management's expectations for effective internal business controls.
• As an employee of PSE&G, you should be aware that during storm/outage restoration efforts, you may be required to perform functions different from normal operations and your regular work schedule. You may also be required to work in an alternate location.

Job Specific Qualifications

• Bachelor’s degree and 3 years of Administrative/Clerical or business operations experience. In lieu of a degree, 7 years of Administrative/Clerical or business operations experience.
• Demonstrated strong communication and leadership skills.
• Extensive knowledge of Corporate policies, procedures and accounting practices.
• Working knowledge of ARIBA, MWMS, SAP, Microsoft Office Suite, SharePoint and SAP P20 & P00 modules.
• Working knowledge of administrative procedures and SOX Auditing including journal entries.
• Must have a valid US driver’s license and safe driving record.
• Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Desired

• Related business experience.
• Supervisory experience.

Some positions at PSEG require access to information covered by the Department of Energy’s regulation 10 CFR 810 (Part 810). If applicable, the successful applicant must prove they are: (1) a citizen or national of the USA; OR (2) a lawful permanent resident of the United States (Non-Conditional Permanent I-551 / Green Card / Permanent Resident Card holder); OR (3) a citizen, national, or permanent resident of a “Generally Authorized” destination on the attached list not also a citizen, national, permanent resident of any country not listed; OR (4) a “Protected Individual” under the Immigration and Naturalization Act (8 U.S.C 1324b(a)(3)).

As an employee of PSEG, you should be aware that during emergency restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing.
Employees who are hired or transfer into a federally regulated role (including positions covered by USDOT, PHMSA, or NRC regulations) are subject to random drug and alcohol testing, inclusive of marijuana. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and medically, the use of these products are prohibited for employees in federally regulated roles. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for a positive result.

If you are a current PSEG Long Island (PSEGLI) employee and offered an opportunity with PSEG or any of its subsidiaries other than PSEGLI, you will be treated as a new hire. Please note that as a new hire to PSEG, your benefits will change and generally will be consistent with other similarly situated PSEG new hires. Similarly, for PSEG employees who accept job opportunities with PSEGLI, your benefits will change and generally be consistent with other similarly situated new hires of PSEGLI.

PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.

PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email [e-mail].

If you need to request a reasonable accommodation to perform the essential functions of the job, email [e-mail]. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

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