Associate Registrar, Data Management and Reporting

St. Olaf College; Northfield (MN); On-site; USD 63,000 - 71,000; Full time

Benefits offered by this job

Retirement match (9%)

Tuition discount up to 90%

Job summary

St. Olaf College is seeking an Associate Registrar for Data Management and Reporting. The role focuses on maintaining data integrity in SIS, generating reports, and coordinating registrar operations.

The position requires an associate degree or equivalent experience and 3+ years in customer-facing roles with data handling. Some remote work may be considered after the training period.

Qualifications

• Associate degree or equivalent experience required.
• 3+ years in roles with customer service and diverse interactions.

Responsibilities

• Maintain data validity and integrity across institutional data systems.
• Establish inputs into the College SIS and train staff.
• Ensure data accuracy and document data processes.
• Create and maintain data documentation and procedures.
• Provide data reports for internal and external requests.
• Assist with SIS implementations and software integrations.
• Coordinate day-to-day Registrar Office operations.
• Collaborate with IT and other offices to resolve issues.

Skills

Data management

SIS experience

Data reporting

Customer service

Excel

Google Apps

SQL knowledge

Education

Associate degree or equivalent experience

Bachelor’s degree (preferred)

Tools

SIS

Oracle SIS

Job description

Education

Associate degree or equivalent experience.

Position Title

Associate Registrar, Data Management and Reporting

Department

Registrar’s Office

Classification

Exempt

FTE

1.0

Work Schedule

Monday-Friday, 8AM to 5PM; 5 days on-site until completion of training period then minimum 3 days on-site; flexible work arrangements can be proposed and are subject to approval by Registrar; occasional evening or weekend work as need required; travel less than 2% of the work schedule, which includes local (Twin Cities metro area) and regional travel.

Salary Range

$63,282-$71,156

Essential Job Duties

• Manage the validity and integrity of the data that are flowing into and out of the institutional data systems, and document and communicate data process procedure:
  • Establish and manage processes for inputs into the College Student Information System (SIS).
  • Supervise and train others on entering, loading, and updating of student data into College SIS.
  • Ensure that student information input and maintenance concurs with established data standards.
    • Provide continual review of all activities of the data process team.
    • Review data error reports and resolve data errors.
    • Collaborate with all users of student data to ensure data accuracy across campus.
  • Create and maintain all documentation for all student data and document input, workflow, maintenance and verification procedures.
  • Serve as the primary point of contact for troubleshooting issues related to the SIS and work with Information Technology staff to resolve technical problems.
    • Serve as the Registrar's representative on the Information Security Council and report security concerns and protocols to the Registrar.
  • Review and suggest improvements to current processes and programs within the SIS.
  • Maintain SIS permissions and administrative tasks within the SIS.
  • Work with offices, departments, and programs regarding software integrations with the SIS.
  • Assist with implementation of Oracle SIS and integrations with existing College SIS and other related software/programs.
• Coordinate data reporting services:
  • Provide reports for internal and external requests from the SIS, including but not limited to registration reports, Dean’s list, Deans Council reports, class ranking, census data, end of term checks, and faculty requests for data.
  • Work closely with the Director of Institutional Effectiveness and Assessment for institutional research reporting, and effective data analysis and integrity practices.
• Oversee some of the day-to-day Registrar Office operations:
  • Coordinate registration processes and priority registrations.
  • Process course repeat coding and approval/denial workflow.
  • Apply registration holds.
  • AP/IB score retrieval.
  • Maintain/manage the monthly office task list calendar and coordinate with team members.
  • Coordinate the commencement list and work closely with Assistant Registrar for Degree Completion, prepare the program and assist with diplomas and seating chart and other miscellaneous duties related to commencement.
  • General office duties including answering phones and registrar email.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

Supervision Received And Exercised

• Reports to the College Registrar.
• This position does not supervise staff or students.

Required Qualifications

• Education: Associate degree or equivalent experience.
• Experience: 3+ years of experience in roles which encompass customer service working with a broad cross of people from different backgrounds, experience working with spreadsheets, databases, Google Apps, demonstrated multitasking abilities, self-starter, and have successfully worked independently and under supervision.

Preferred Qualifications

• Education: Bachelor’s degree in information systems or similar field or equivalent experience.
• Experience: 5+ years of administrative experience in an office environment preferably in a Registrar’s Office or other higher education office; advanced technical skills in common office applications: working with spreadsheets (Excel and Google sheets), databases (Access, some SQL knowledge preferable), fluency with Google Apps, etc.; experience working in higher education.

Prerequisites

Employment in this position is conditioned upon successful completion of a background check which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

About Us

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, [e-mail] , [phone].