Housing Operations & Assessment Coordinator

St. Olaf College; Northfield (MN); On-site; USD 44,000 - 49,000; Full time

Benefits offered by this job

On-campus housing provided

9% retirement match

Tuition discount for employees’ kids

Job summary

St. Olaf College in Northfield, Minnesota, invites applications for the Housing Operations & Assessment Coordinator role in Residence Life. The position is on-campus with a provided apartment and a year-round schedule requiring evenings and occasional weekends.

The role supervises student staff, manages housing program budgets, and analyzes occupancy data to guide planning. Requires a Bachelor’s degree and 1+ year of programming or data analysis experience.

Qualifications

• Bachelor’s degree required.
• 1+ year of programming experience and/or data analysis.

Responsibilities

• Recruit, select, train and directly supervise student staff.
• Oversee the hiring process for student staff, including recruitment, interview coordination, selection, onboarding.
• Utilize the programmatic/engagement model through programming, events, and social connections.
• Create a working relationship with facilities, manage budget for initiatives, and handle invoices via Oracle.
• Coordinate room inventories, changes, health and safety inspections, work orders, and opening/closing of residence halls.
• Gather data on occupancy, preferences, accommodation demand; analyze trends and forecast housing needs.

Skills

Data analysis

Staff supervision

Program coordination

Education

Bachelor's Degree

Master’s degree (preferred)

Tools

Oracle

WordPress

Job description

Job Description

Position Title: Housing Operations & Assessment Coordinator

Department: Residence Life

Classification: Exempt

FTE: 1.0

Work Schedule: Year-round. Monday-Friday, 8:00am – 5:00pm; frequent evening and occasional weekend hours required; on-call for emergencies outside of regular working hours.

Work Location: On Campus – this position requires you to live in an apartment provided by the college. The apartment is partially furnished.

Salary Range: $43,624 - $48,941

Essential Job Duties

• Supervision and Training Responsibilities:
• Recruit, select, train and directly supervise student staff. Supervision includes expectation setting, leadership development, performance evaluation, improvement plans, performance documentation, and discipline.
• Oversee the hiring process for student staff, including recruitment, interview coordination, selection, onboarding, and related employment processes.
• Utilize the programmatic/engagement model through programming, events, and social connections.
• Management/Operations Responsibilities:
• Create a working relationship and establish a routine meeting structure with the facilities team (i.e., maintenance and custodial services).
• Manage residential area budget for programmatic and developmental initiatives.
• Handle invoices and financial processing through Oracle and related departmental systems.
• Coordinate processes, including but not limited to: room inventories, room changes, health and safety inspections, work orders, damage billing, and opening and closing of the residence halls.
• Data Assessment:
• Gather quantitative and qualitative data on occupancy rates, student preferences, accommodation demand, and other relevant metrics.
• Analyze data to identify trends, forecast future housing needs, and conduct additional research to validate findings and make informed recommendations.
• Produce clear graphics, reports, and polished slide presentations to communicate data insights and recommendations.
• Support data-informed planning, assessment, and operational decision-making within the department.
• Communications, Outreach, and Web Management:
• Support marketing, communications, and public outreach for Residence Life.
• Manage and update department WordPress webpages, ensuring content is accurate, accessible, and aligned with departmental branding and communications schedules.
• Student Care, Wellbeing, and Community Standards:
• Establish and maintain contact with students and address student needs and concerns.
• Serve in an all-campus on-call rotation.
• Document concerns and incidents using protocols, standards, and procedures required by the college.
• College Contributions:
• Be front facing within the residence halls and at campus events.
• Serve on task forces and initiatives to support a diverse and creative residential experience.
• Be present and interactive with recruitment and retention events.
• Respect and support diverse backgrounds, values, and points of view to build a responsible college community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

Supervision Received And Exercised

• Reports to the Associate Dean of Students for Residence Life.
• This position supervises students.

Required Qualifications

• Education: Bachelor’s Degree
• Experience: 1+ year of programming experience and/or data analysis.

Preferred Qualifications

• Education: Master’s degree in student personnel or related field.
• Experience: 1+ year of professional/graduate live-in experience.
• Licensing: Possession of a valid driver’s license.

Prerequisites

Employment in this position is conditioned upon successful completion of a background check which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer

• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

About Us

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

Join Our Community - Work at St. Olaf!

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, [e-mail] , [phone].