Associate Registrar, Curriculum and Degree Services

Michigan Technological University; Houghton (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Michigan Technological University seeks an Associate Registrar for Curriculum and Degree Services to lead the degree audit system, curriculum policy compliance, and advising software support. The role oversees program approvals, graduation processes, and staff development to ensure accurate degree completion.

The position requires a Bachelor’s degree and 4+ years in a registrar’s office with 2+ years supervising.

Qualifications

• Bachelor’s degree from a regionally accredited institution.
• Minimum 4 years of progressively responsible experience in a registrar’s office or related administrative office including direct experience working with student records.
• Minimum 2 years experience supervising staff.
• Experience interpreting and explaining complex policies and processes.

Responsibilities

• Direct all functions related to degree services, advising support, and curriculum services.
• Supervise high-level staff and ensure continuity during time off.
• Maintain knowledge of other Registrar’s Office areas to provide uninterrupted service to advisors and students.
• Develop and ensure compliance of curricular policies.
• Oversee development and training of staff in degree audit systems and curricular policies.

Skills

Analytical ability

Communication skills

Detail oriented

Team leadership

Education

Bachelor’s degree from regionally accredited institution

Tools

Banner

Degree audit system

Advising software

Job description

• Associate Registrar, Curriculum and Degree Services

Associate Registrar, Curriculum and Degree Services

Job No: 26170
Department: Registrar's Office
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional, Student Affairs
Applications Close:

Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan’s flagship technological university offers more than 185 undergraduate and graduate degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace.

The area’s waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.

Summary

The Associate Registrar, Degree and Curriculum Services at Michigan Technological University oversees and supervises the daily operation of the degree and curriculum services area of the registrar’s office, including implementation and maintenance of the degree audit system and the advising software, compliance with degree requirements and awarding of degrees, commencement as it relates to the registrar’s office, and advisor training and guidance relative to curricular policies and relevant software. Serve as the Registrar’s Office representative on the Essential Education Steering Committee and the University Senate Curricular Policy Committee. Maintain records related to new and ended academic programs. Interpret and administer policies and procedures related to curriculum.

Responsibilities and Essential Duties

• Direct all functions related to degree services, advising support, and curriculum services.
• Supervise high-level and effective staff members in areas of responsibility.
• Keep staff up to date on degree and curriculum services processes to ensure continuity during time off.
• Maintain overview level knowledge of other areas in the Registrar’s Office to provide uninterrupted service to advisors and students; serve as the backup for the grades submission process.
• Develop, evaluate, implement, and ensure compliance of curricular policies.
• Serve as the Registrar’s Office representative on the Essential Education Steering Committee and the University Senate Curricular Policy Committee.
• Maintain approvals of new, changed, and ended academic programs.
• Establish academic program codes and build/maintain curriculum rules in Banner; notify the graduate school, admissions, Global Campus, ISS, EAS, academic units, the provost’s office, and other administrative offices to ensure collaboration and appropriate timing of marketing and recruiting efforts.
• Evaluate processes and develop consistency and efficiency across levels (graduate and undergraduate) where possible and applicable.
• Maintain CIP and SEVIS codes; consult with academic units, provost’s office, and Institutional Research regarding original assignment, changes, and/or updates to CIP codes.
• Oversee the development of training resources and ensure that academic advisors receive training in the use of the degree audit system, the advising software, and relevant degree audit processes and curricular policies.
• Answer questions and interpret curricular policies for academic advisors, academic units, and graduate program directors and coordinators.
• Review curriculum proposals and modified degree audits for adherence to policies.
• Lead special projects and technical enhancements as they relate to the degree and curriculum services area including changes to University degree requirements and policies.
• Collaborate with Information Technology on implementation of new software related to core functions.
• Recommend and manage the implementation and testing of additional capabilities of existing software to modernize current processes.
• Coordinate the creation and updating of documentation related to degree and curriculum services processes.
• Work with the National Student Clearinghouse to ensure degree submissions and validations are working correctly.
• Work collaboratively with the campus community to develop policies and procedures that are efficient, support student success, are compliant with State and Federal laws, and are considered best practices within the industry.
• Serve as the registrar’s office primary representative for the commencement committee; provide data as needed, attend commencement practices and ceremonies, ensure completion of registrar's office commencement tasks (seating chart, printing name cards, etc.).
• Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

• Bachelor’s degree from a regionally accredited institution

Required Experience

• Minimum 4 years of progressively responsible experience in a registrar’s office or related administrative office including direct experience working with student records
• Minimum 2 years experience supervising staff
• Experience interpreting and explaining complex policies and processes

Desirable Education and/or Experience

• Master’s degree from an accredited institution
• Experience evaluating policy proposals for compliance and potential consequences
• Experience working with Banner
• Experience working with customer relationship management software
• Experience working with degree requirements and related software solutions

Required Knowledge, Skills, and/or Abilities

• Excellent analytical ability to effectively interpret complex policies and procedures, interpret data, and to identify alternative solutions.
• Proven ability to explain complex policies and issues in a way that others can understand.
• Demonstrated ability to independently make decisions and respond to inquiries.
• Demonstrated personal integrity and high ethical standards.
• Demonstrated respect for others and ability to promote an atmosphere of trust and collegiality.
• Demonstrated commitment to working collaboratively with all members of the campus community.
• Strong attention to detail.
• Excellent written and verbal communication skills and the ability to write and deliver messages that will engage a broad range of constituents, including student, faculty and staff.
• Demonstrated ability to function effectively as part of a team in a leadership role.
• Excellent organizational skills to establish priorities, delegate workloads, and manage multiple activities to meet unit, campus, and system-wide deadlines.
• Understanding of student record policies and privacy laws (FERPA).

Desirable Knowledge, Skills, and/or Abilities

• Knowledge of curricular processes and the student experience relative to degree completion.
• Demonstrated success in, or potential future contributions to, working with persons with a wide variety of backgrounds and viewpoints.

Work Environment and/or Physical Demands

The work environment is that of a typical office setting
The noise level in the work environment is usually low to moderate

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following training courses:

• Employee Safety Overview
• Annual Data Security Training
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Title IX Training

Additional training will be required by the department on a periodic basis.

Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) %

1.0

FLSA Status

Exempt

Appointment Term

12 months

Title of Position Supervisor

Registrar

Posting Type

Internal & External

Dependent on Funding

No

Other Conditions of Employment

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment,

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. Michigan Tech will provide a paper copy upon request; please contact the Michigan Tech Public Safety.

In compliance with the federal Drug-Free Schools and Communities Act (DFSCA) and its implementing regulations (34 CFR Part 86), Michigan Tech is committed to maintaining a drugfree campus environment and actively promoting the health and safety of its community. Find our notice that outlines the University’s policies, legal sanctions, health risks, and available support resources related to the unlawful possession, use, and distribution of illicit drugs and alcohol.

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Michigan Technological University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex and gender. Michigan Tech also prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Reports of misconduct, questions regarding Title IX , and concerns about noncompliance should be directed to the Title IX Coordinator . For a complete copy of the policy or more information, please contact the Title IX Coordinator or the Assistant Secretary of Education within the Office of Civil Rights (OCR).