Associate Purchasing Coordinator (DOH/PHD/CALH/NE #27324)

New Mexico Department of Health; Santa Fe (NM); On-site; USD 43,000 - 64,000; Full time

Job summary

New Mexico Department of Health is seeking an Associate Purchasing Coordinator to research and evaluate a broad range of products, supplies, and services to secure high quality resources at the best prices. The role tracks inventory, identifies suppliers, and maintains strong vendor relationships to support seven public health offices in the Northeast Region.

Responsibilities include managing in-house inventory systems, selecting procurement sources based on cost, quality, service, and

Qualifications

• High School diploma or Equivalency and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking.
• Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.

Responsibilities

• The Associate Purchasing Coordinator supports the tracking and management of in house inventory systems and coordinates the distribution of supplies to seven public health offices in the region.
• It involves determining the best procurement sources based on cost, quality, service, delivery timelines, and compliance with the New Mexico Procurement Code.
• This role also provides backup support for accounts payable, purchase orders, quotes, vehicle liaison duties, and additional administrative tasks.

Skills

Communication

Customer service

Microsoft Word

Microsoft Excel

Adobe Acrobat

Financial systems

Written and verbal communication

Active listening

Coordination

Education

High School diploma or Equivalency

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

Posting Details

INTERVIEWS ARE ANTICIPATED TO BE CONDUCTED WITHIN TWO WEEKS OF CLOSING DATE.

Salary

$20.56 - $30.85 Hourly

$42,773 - $64,160 Annually

This position is a Pay Band C4

Posting Details

INTERVIEWS ARE ANTICIPATED TO BE CONDUCTED WITHIN TWO WEEKS OF CLOSING DATE.

The New Mexico Department of Health is an executive state agency responsible for delivering public health services statewide through multiple divisions. Within the Public Health Division, the Center for Access and Linkage to Healthcare (CALH) provides essential safety net services to all New Mexicans through a wide range of programs. NMDOH collaborates with numerous partners to promote health, enhance well-being, and improve health outcomes across the state. Every employee in the Public Health Division contributes to this mission, and the Associate Purchasing Coordinator plays a vital role in supporting all Public Health Offices in the Northeast Region.

Why does the job exist?

The Associate Purchasing Coordinator researches and evaluates a broad range of products, supplies, and services¿both durable and nondurable¿to secure the highest quality resources at the most cost effective prices. This includes monitoring inventory levels, identifying domestic and international suppliers, and staying informed about factors that may influence supply and demand. The position is essential in maintaining strong vendor relationships and ensuring effective communication between the administration team and external partners.

How does it get done?

The Associate Purchasing Coordinator supports the tracking and management of in house inventory systems and coordinates the distribution of supplies to seven public health offices in the region. It involves determining the best procurement sources based on cost, quality, service, delivery timelines, and compliance with the New Mexico Procurement Code. This role also provides backup support for accounts payable, purchase orders, quotes, vehicle liaison duties, and additional administrative tasks. Each member of the administration team contributes to the smooth and effective operation of the Northeast Region, and flexibility is essential.

Who are the customers?

• The Agency and Department: The position supports NMDOH's mission by managing resources, and operations that enhance service delivery, organizational efficiency, and progress toward departmental goals.
• Citizens and Clients: The citizens and communities served by NMDOH benefit directly from the effective management of public health resources and services.
• Public Health Programs and Stakeholders: The role collaborates with managers, staff, and external partners to support programs that aim to improve statewide public health outcomes.

Ideal Candidate

• Ability to communicate effectively through written, oral, and visual means.
• Strong internal and external customer service skills.
• Computers and Electronics:
• Basic proficiency in Microsoft Word, Excel, and Adobe Acrobat.
• Familiarity with financial systems or willingness to learn.
• Customer and Personal Service:
• Assessing customer needs, ensuring service quality, and evaluating satisfaction.
• Telecommunications:
• General understanding of telecommunications systems.
• Critical Thinking:
• Applying logical reasoning to evaluate alternative solutions and approaches.
• Complex Problem Solving:
• Identifying multifaceted problems and developing viable solutions.
• Judgment and Decision Making:
• Weighing the costs and benefits of potential actions to determine the most appropriate course.
• Systems Analysis:
• Understanding system operations and recognizing how changes in conditions affect outcomes.
• Writing:
• Communicating clearly and appropriately for varied audiences.
• Active Listening:
• Fully engaging in conversations, asking relevant questions, and allowing others to speak without interruption.
• Coordination:
• Adapting to shifting priorities and responding effectively to changing needs.
• Reading Comprehension:
• Understanding written materials relevant to job functions.
• Speaking:
• Conveying information clearly and respectfully.
• Active Learning:
• Applying new information to improve decision making and problem solving.
• General:
• Providing backup support for processing purchase orders, invoice payments, and vehicle liaison duties.

Minimum Qualification

High School diploma or Equivalency and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.

Employment Requirements

• Must possess and maintain a valid Driver's License.
• Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
• Successful completion of Health Insurance Portability Accountability Act (HIPPA) within sixty (60) days of employment.

Working Conditions

Work is performed in an office setting within a fully functional laboratory. There is exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage, and repetitive trunk/arm/hand and neck movements. There is potential exposure to hazardous solvents, acids, bases, chemicals, biological and mechanical hazards, and high pressure gas cylinders. Ability to lift/push up to 50 lbs. Strict adherence to safety policy is mandatory.

Supplemental Information

Do you know what Total Compensation is?

Agency Contact Information: Danielle Brycelea 505-469-5281 Email

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.