Associate Purchasing Coordinator (DOH/PHD/CALH/NE #27324)

State of New Mexico; Santa Fe (NM); On-site; USD 42,000 - 60,000; Full time

Job summary

New Mexico Department of Health is seeking an Associate Purchasing Coordinator to manage procurement of products and services, monitor inventory, and maintain strong vendor relationships across the Northeast Region. The role supports public health offices by ensuring timely supply delivery and cost-effective purchasing practices.

Applicants should have a High School diploma or equivalency and experience in accounting, finance, purchasing, procurement, or warehouse clerking.

Qualifications

• High School diploma or equivalency required; one year of related experience preferred.
• Experience in accounting, finance, purchasing, procurement, or warehousing is beneficial.
• Ability to communicate clearly in written, oral, and visual formats; strong customer service skills.

Responsibilities

• Research and evaluate products, supplies, and services to secure quality resources at best cost.
• Monitor inventory levels and manage distribution of supplies to seven public health offices in the region.
• Assist with accounts payable, purchase orders, quotes, and vehicle liaison duties as needed.
• Collaborate with internal teams and external partners to support program goals in the Northeast Region.

Skills

Communication

Customer service

MS Word

Excel

Adobe Acrobat

Financial systems

Problem solving

Verbal written communication

Education

High School diploma or Equivalency

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

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For more Job Requirements & Classification Description:

INTERVIEWS ARE ANTICIPATED TO BE CONDUCTED WITHIN TWO WEEKS OF CLOSING DATE.

The New Mexico Department of Health is an executive state agency responsible for delivering public health services statewide through multiple divisions. Within the Public Health Division, the Center for Access and Linkage to Healthcare (CALH) provides essential safety net services to all New Mexicans through a wide range of programs. NMDOH collaborates with numerous partners to promote health, enhance well-being, and improve health outcomes across the state. Every employee in the Public Health Division contributes to this mission, and the Associate Purchasing Coordinator plays a vital role in supporting all Public Health Offices in the Northeast Region.

Why does the job exist?

The Associate Purchasing Coordinator researches and evaluates a broad range of products, supplies, and services¿both durable and nondurable¿to secure the highest quality resources at the most cost effective prices. This includes monitoring inventory levels, identifying domestic and international suppliers, and staying informed about factors that may influence supply and demand. The position is essential in maintaining strong vendor relationships and ensuring effective communication between the administration team and external partners.

How does it get done?

The Associate Purchasing Coordinator supports the tracking and management of in house inventory systems and coordinates the distribution of supplies to seven public health offices in the region. It involves determining the best procurement sources based on cost, quality, service, delivery timelines, and compliance with the New Mexico Procurement Code. This role also provides backup support for accounts payable, purchase orders, quotes, vehicle liaison duties, and additional administrative tasks. Each member of the administration team contributes to the smooth and effective operation of the Northeast Region, and flexibility is essential.

Who are the customers?

1. The Agency and Department: The position supports NMDOH's mission by managing resources, and operations that enhance service delivery, organizational efficiency, and progress toward departmental goals.

2. Citizens and Clients: The citizens and communities served by NMDOH benefit directly from the effective management of public health resources and services.

3. Public Health Programs and Stakeholders: The role collaborates with managers, staff, and external partners to support programs that aim to improve statewide public health outcomes.

Ideal Candidate

• Ability to communicate effectively through written, oral, and visual means.
• Strong internal and external customer service skills.
• Basic proficiency in Microsoft Word, Excel, and Adobe Acrobat.
• Familiarity with financial systems or willingness to learn.
• Assessing customer needs, ensuring service quality, and evaluating satisfaction.
• General understanding of telecommunications systems.
• Applying logical reasoning to evaluate alternative solutions and approaches.
• Identifying multifaceted problems and developing viable solutions.
• Weighing the costs and benefits of potential actions to determine the most appropriate course.
• Understanding system operations and recognizing how changes in conditions affect outcomes.
• Communicating clearly and appropriately for varied audiences.
• Fully engaging in conversations, asking relevant questions, and allowing others to speak without interruption.
• Adapting to shifting priorities and responding effectively to changing needs.
• Understanding written materials relevant to job functions.
• Conveying information clearly and respectfully.
• Applying new information to improve decision making and problem solving.
• Providing backup support for processing purchase orders, invoice payments, and vehicle liaison duties.

High School diploma or Equivalency and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.

Employment Requirements

• Must possess and maintain a valid Driver's License.
• Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
• Successful completion of Health Insurance Portability Accountability Act (HIPPA) within sixty (60) days of employment.

Working Conditions

Work is performed in an office setting within a fully functional laboratory. There is exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage, and repetitive trunk/arm/hand and neck movements. There is potential exposure to hazardous solvents, acids, bases, chemicals, biological and mechanical hazards, and high pressure gas cylinders. Ability to lift/push up to 50 lbs. Strict adherence to safety policy is mandatory.

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.