Associate Property Manager

Penn Medicine, University of Pennsylvania Health System; Philadelphia (Philadelphia County); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits program

Prepaid tuition assistance

Job summary

A leading healthcare provider is seeking an Associate Property Manager in Philadelphia. The role involves overseeing facility operations, managing facility budgets, and collaborating with leadership to ensure compliance with safety regulations. Applicants should have a bachelor's degree and at least 3 years of experience in Facilities Management. The position is full-time and requires some flexibility in hours.

Qualifications

• 3+ years of experience in Facilities Management or in a healthcare or office setting.
• Ability to manage multiple projects and stakeholders.
• Willingness to work after hours and weekends.

Responsibilities

• Oversee facility operations at multiple outpatient locations.
• Manage facility-related issues and collaborations with leadership.
• Coordinate vendor relationships and maintain patient-ready facilities.

Skills

Exceptional organization and communication skills

Ability to work independently

Data management

Project management

Education

Bachelor's Degree

Job description

Overview

Join to apply for the Associate Property Manager role at Penn Medicine, University of Pennsylvania Health System.

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life\'s work?

Entity: Corporate Services

Department: Real Estate and Architecture

Location: Position may require travel to various Penn Medicine locations

Hours: On-Site, M-F 8-4:30 (May require after hour response)

Responsibilities

• Oversee day-to-day facility operations and activities at one or more outpatient clinical locations. Report to the Senior Regional Property Manager (SRPM).
• Manage daily operation of facility-related needs including physical plant, regulatory issues (local, state & federal), fire and emergency safety, security, EVS, food services (if applicable), and patient transport.
• Maintain collaboration with facility or hospital entity leadership and develop rapport with clinical stakeholders.
• Oversee receiving dock operations at designated site.
• Assist in compiling monthly expenses for financial reporting and participate in regularly scheduled meetings with entity leadership.
• Manage facility expenses by identifying and addressing negative expense trends and ensure facility & utility-related invoices are submitted and paid on time.
• Serve as primary contact for facility events requiring facility resources; coordinate vendors and service partners to keep outpatient clinical facilities patient-ready.
• Daily operational collaboration with onsite vendor relationships (Physical Plant/Maintenance, EVS, Security, Food Services, Landscaping/Snow removal, Life Safety, HVAC, Tenants or sub-leases, pest control, window cleaning, elevators, roof, parking, electrical/emergency generator).
• Oversee receiving dock and materials management operations; staff as needed.
• Reconcile AP/invoices and utility bill management in collaboration with PM.
• Act as front-line Emergency Management lead with entity leadership (power, weather, disasters).
• Support local practice leadership with facility-related expenses/projects.
• Reconcile INR report monthly.
• Provide feedback for vendor evaluations and support renewals and revisions.
• Support Regulatory leadership activities and participate in inspections and surveys with entity leadership and accrediting bodies.
• Perform duties in accordance with Penn Medicine and entity values, policies, and procedures.
• Other duties as assigned to support the unit, department, entity, and health system organization.

Minimum Requirements

• Required Education and Experience
• Bachelor\'s Degree is required
• 3+ years of experience in Facilities Management or similar experience in a healthcare or office setting

• Required Skills And Abilities
• Exceptional organization and communication skills
• Proven ability to work independently and hours as the business need drives
• Proven ability to partner with internal customers to drive success
• Proven ability to manage spreadsheets, data, and paper records in a complex environment
• Proven ability to work after hours and some weekends (hours may vary to meet the business needs of the property)
• Proven ability to manage multiple projects and stakeholders in a time-sensitive manner

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life\'s Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, or any other status protected by applicable law.

Senioriy level

• Mid-Senior level

Employment type

• Full-time

Job function

• Industries: Wellness and Fitness Services, Hospitals and Health Care, and Medical Practices

Live Your Life\'s Work"