Assoc Director of Operations

Penn Medicine; Bala Cynwyd (PA); On-site; USD 120,000 - 180,000; Full time

Job summary

Penn Medicine’s Administration & Ambulatory Operations seeks an Associate Director of Ambulatory Operations to lead ambulatory practices, ensuring patient-focused care, fiscal viability, and operational excellence. The role oversees a scope of up to 20 providers, 50 staff, 10,000 annual patient visits, and $10M in annual operating revenue.

The position emphasizes strategic planning, cross-functional collaboration, and continuous improvement in patient satisfaction and care delivery within Penn

Qualifications

• Bachelor degree required; 7+ years of relevant experience including at least 5+ years of management experience, preferably in healthcare.
• Master's degree preferred; degree may be considered in lieu of total experience.
• Strong leadership, strategic planning, and financial management skills are essential.

Responsibilities

• Develops and maintains strong internal relationships across UPHS and with external partners to ensure patient satisfaction.
• Partners with Leadership to develop strategic plans and budgets and drive market strategies.
• Ensures all patient care processes deliver high quality, efficient care and align with standards.
• Supports performance measurement and change management for key success elements: access, quality, service and value.
• Oversees revenue cycle management and practice financial performance; supports managed care contracts.

Education

Bachelor of Arts or Science (Required)

Master of Arts or Science (Preferred)

Degree may be considered in lieu of total experience

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity: Clinical Care Associates (CCA) - Penn Primary Care (PPC) and Penn Specialty Practices (PSP) of Penn Medicine Medical Group (PMMG)

Department: Administration & Ambulatory Operations

Location: Bala Cynwyd, PA

Hours: Full-Time

Summary:

• The Associate Director of Ambulatory Operations provides operational leadership to assigned ambulatory practices assuring that these practices maintain a patient focus, achieve fiscal viability by meeting or exceeding budget, and demonstrating operational excellence. Helps create a patient focused organization designed to support delivery of highest quality care, attract and develop a team of highly capable, committed providers, managers, and staff who share a passion for patient centered care. Incumbent contributes to shaping strategic, operating and financial plans. Typical scope of the combined practices for this role is up to: 20 providers, 50 staff, 10,000 annual patient visits and $10M in annual operating revenue.

Responsibilities:

• Internal and External Relationships: Develops and maintains strong internal relationships within the entity and across UPHS through open, timely, and direct communication. Spends deliberate time with staff and providers to understand needs and to build trust. Develops and maintains strong professional working relationships with external partners, including vendors, business affiliates, and other contracted services. Ensures patient/customer satisfaction through comprehensive and continuous measurement of satisfaction for all key customer groups. Identifies gaps in patient satisfaction, determines root causes, works with practice management to develop plans for improvement, and monitors progress.
• Strategic Planning Processes: Partners Leadership team in developing a strategic plan and budget, implementation plans, and ongoing brand and market strategies for region (providing assistance to practice managers as needed). Participates in the development of strategic capital and other resource priorities and manages them for maximum benefit. Develops programs, services and initiatives to anticipate future customer needs, build customer loyalty and generate profitable growth. Drives operational integration of programs by ensuring alignment of communication with Leadership.
• Patient Care Processes: Ensures all patient care related processes deliver high quality and efficient care to patients and their families. Ensures that teams and individuals have the clinical, information and organizational tools to serve our patients and customers effectively and efficiently. Continuously communicates to physicians, practice managers and staff the importance of patient satisfaction, quality of care, and sound financial performance and champions our successes and priorities for improving performance in meeting and exceeding patient and customer expectations.
• Quality Improvement, Regulatory Compliance, and Change Management: Assists practice and entity leadership to attain performance measurement and management system for key success elements: access, quality, service and value. Ensures all areas of accountability are compliant with all federal, state and local regulatory standards and requirements for practices under their leadership. Partners with practice leadership and proactively develops change management strategy for major organizational activities and events. Identifies and facilitates agreement of major messages which are consistent regardless of audience, credible and reflects core values.
• Financial Management Partners with leadership team in developing performance targets, reporting variances and creating remediation plans. Provides practice revenue cycle management/oversight. Ensure practice/region aligned with all standards. Support implementation of managed care contracts and operational processes.
• Recruitment, Development, and Retention (Directly and as Support to Practice Managers) Participates in and champions the recruitment process for management, provider, and staff positions identifying candidates that demonstrate professionalism and cultural fit. Directly supervises practice managers and other assigned employees. Develops staff by ensuring work expectations are clearly defined and communicated addressing performance issues and skill deficits immediately and professionally – managing staff to results and assigning work that uses staff skills/talents, provides responsibility and challenge, allows for creativity, and offers leadership opportunity.

Education or Equivalent Experience:

• Bachelor of Arts or Science (Required)
• 7+ years relevant experience required, including at least 5+ years prior management experience preferably in a healthcare setting (Required)
• Master of Arts or Science (Preferred)
• Degree may be considered in lieu of total experience.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.