Property Manager

Penn Medicine, University of Pennsylvania Health System; Philadelphia (Philadelphia County); On-site; USD 90,000 - 120,000; Full time

Job summary

Penn Medicine is seeking an experienced Property Manager to oversee daily operations for outpatient clinical facilities, ensuring safe, compliant and patient-ready environments. You will manage maintenance, environmental services, security, life safety, HVAC, and related systems while partnering with leadership on budgets and projects.

The role requires a bachelor's degree and 7+ years of facilities management experience in healthcare or similar settings, with strong organizational and

Qualifications

• Bachelor's degree required.
• Seven or more years of facilities management or related experience in healthcare, medical office, or commercial office environments.
• Strong organizational and communication abilities with stakeholder management.

Responsibilities

• Manage daily facility operations including maintenance, environmental services, security, life safety, HVAC, and other building systems.
• Oversee receiving dock and materials management functions.
• Serve as primary contact for facility vendors, service providers, invoices, and utility management.
• Partner with leadership to manage budgets, expenses and facility improvement projects.
• Monitor expenses, identify cost-saving opportunities, and ensure timely invoice processing.
• Lead facility response for emergencies and coordinate support for events and operations.

Skills

Organizational skills

Communication skills

Project management

Data analysis

Customer service orientation

Adaptability

Education

Bachelor's degree

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Summary

The Property Manager oversees daily operations for one or more outpatient clinical facilities, ensuring safe, compliant, and patient-ready environments. Responsibilities include facility maintenance, vendor management, regulatory compliance, emergency preparedness, security, environmental services, utility and expense management, receiving dock operations, and facility-related projects. This role serves as the primary liaison with facility leadership, clinical stakeholders, vendors, and support service partners to ensure efficient facility operations and exceptional service delivery.

Key Responsibilities

• Manage daily facility operations, including maintenance, environmental services, security, life safety, HVAC, landscaping, pest control, parking, elevators, generators, and other building systems.
• Oversee receiving dock and materials management functions.
• Serve as the primary contact for facility vendors, service providers, invoices, and utility management.
• Partner with facility and practice leadership to manage budgets, expenses, and facility improvement projects.
• Monitor facility expenses, identify cost-saving opportunities, and ensure timely invoice processing and payment.
• Lead facility response efforts for emergencies, including weather events, power outages, and internal/external incidents.
• Coordinate facility support for organizational events and operational needs.
• Manage vendor contracts, performance evaluations, renewals, and compliance requirements.
• Support regulatory inspections, accreditation surveys, and licensure activities.
• Prepare and maintain required financial, operational, and compliance reports.
• Perform additional duties as assigned.

Minimum Qualifications

• Bachelor's degree required.
• Seven (7) or more years of facilities management or related experience in healthcare, medical office, or commercial office environments.

Required Skills & Abilities

• Strong organizational, communication, and relationship-management skills.
• Ability to work independently and adapt to changing business needs.
• Proven experience managing multiple projects, priorities, and stakeholders in a fast-paced environment.
• Proficiency with data analysis, reporting, spreadsheets, and record management.
• Strong customer service orientation and ability to build effective partnerships.
• Flexibility to work evenings, weekends, or after hours as operational needs require.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.