Associate Project Manager - OnePlan

Excelya; Boston (MA); On-site; USD 60,000 - 100,000; Full time

Job summary

Excelya is seeking a central PMO coordinator to drive the OnePlan Wave 2 transformation, coordinating business and project teams to deliver planning templates and ensure smooth program execution.

The role involves workshop facilitation, stakeholder engagement, and rigorous follow-up, with a focus on accurate reporting and decision-ready updates for senior leadership.

Qualifications

• 2 to 5 years of experience in PMO, project coordination, or project management.
• Experience in the pharmaceutical, biotechnology or life sciences industry.
• Understanding of the drug development lifecycle.
• Proven ability to coordinate cross-functional teams and stakeholders.
• Familiarity with OnePlan or other project and portfolio management tools such as Planview, Clarity, Smartsheet, or MS Project.
• Proficiency in Microsoft 365 tools, particularly Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate operational activities for the OnePlan Wave 2 program, tracking milestones, risks and actions.
• Prepare and organize business workshops with the right stakeholders.
• Maintain clear documentation including decisions, business requirements, meeting minutes and executive summaries.
• Facilitate cross-functional collaboration and follow-up on actions.
• Deliver actionable project reporting to support progress visibility and decision-making.
• Leverage Microsoft 365 tools for project tracking and reporting.
• Support testing, training and deployment activities for new processes and tools.
• Leverage PMO tools such as OnePlan, Planview, Clarity, Smartsheet or MS Project.

Skills

PMO coordination

Project coordination

Stakeholder management

MS 365 proficiency

Excel

PowerPoint

Team collaboration

Communication skills

Tools

OnePlan

Planview

Clarity

Smartsheet

MS Project

Excel

PowerPoint

Teams

SharePoint

Job description

JoinExcelya,whereAudacity,Care,andEnergydefinewhoweareandhowwework.Webelieveincreatingboldsolutionsandfosteringaninclusiveenvironmentwherecollaborationandindividualgrowthgohandinhand.

Act as a central coordinator for the OnePlan Wave 2 transformation program, bringing together business and project teams to deliver high-quality planning templates and drive program execution. Through workshop facilitation, stakeholder engagement, and rigorous project follow-up, you will help ensure a smooth and successful deployment of OnePlan.

Objectives:

• Ensure effective operational coordination of the OnePlan Wave 2 program, including the tracking of activities, milestones, risks, and action plans.
• Prepare and organize business workshops, ensuring the right stakeholders are engaged and that sessions are conducted efficiently.
• Maintain clear and structured documentation, including decisions, business requirements, meeting minutes, and executive summaries.
• Facilitate cross-functional collaboration, ensuring smooth communication and rigorous follow-up on agreed actions.
• Deliver accurate and actionable project reporting, providing visibility on progress and supporting decision-making.
• Leverage Microsoft 365 tools effectively (Excel, PowerPoint, Teams, SharePoint) for project tracking, reporting, and collaboration.
• Support testing, training, and deployment activities, contributing to the successful adoption of new processes and tools.
• Bring added value through knowledge of project and portfolio management tools, such as OnePlan, Planview, Clarity, Smartsheet, or MS Project.

• 2 to 5 years of experience in PMO, project coordination, or project management.
• Experience in the pharmaceutical, biotechnology or life sciences industry.
• Understanding of the drug development lifecycle.
• Proven ability to coordinate cross-functional teams and stakeholders.
• Familiarity with OnePlan or other project and portfolio management tools such as Planview, Clarity, Smartsheet, or MS Project.
• Proficiency in Microsoft 365 tools, particularly Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication skills.

Why Join Us?

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique.

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’sleading mid-size CROwith thebest employee experience. Ourone-stop provider service modeloffering full-service, functional service provider, and consulting enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient’s journey.

Excelling with caremeans benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.