Senior SharePoint Migration Lead (EDMS)

Excelya; United States; Remote; USD 120,000 - 180,000; Full time

Job summary

Excelya is seeking a Senior EDMS Migration Lead to shape the future document management landscape in a regulated setting. You will steer the migration strategy, governance, and end-to-end execution across multiple repositories, ensuring quality, traceability, and regulatory alignment.

You will lead cross-functional teams with stakeholders from IT, QA, Records Management, and Data analysts, define migration rules, build cost models, and present recommendations to program governance committees to

Qualifications

• Master's degree or equivalent in Information Management or related field.
• Extensive EDMS, Records Management, and Information Governance experience.
• Led at least two large-scale document migration programs.
• Experience with Documentum, OpenText, Veeva QualityDocs or SharePoint.
• Experience in regulated industries (pharma, life sciences).
• Excellent stakeholder management and presentation skills.
• Fluent English.

Responsibilities

• Lead the EDMS migration workstream during feasibility phase.
• Define end-to-end migration strategy, rules, scope, governance.
• Develop migration roadmaps, pilot approaches, migration waves, and execution plans.
• Coordinate activities across Business Process Owners, Data Analysts, Quality teams, Records Management, IT, Architecture, Procurement, and implementation partners.
• Define migration principles covering metadata mapping, document cleansing, deduplication, transformation, reconciliation, and validation.

Skills

EDMS

Records Management

Information Governance

Document Lifecycle

Leadership

Stakeholder Management

English Fluency

Education

Master's degree or equivalent

Tools

Documentum

OpenText

Veeva QualityDocs

SharePoint

Job description

Join Excelya, where Audacity, Care and Energy define who we are and how we work. We believe in creating ambitious solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.This role offers an exciting opportunity to join a dynamic and ambitious team and contribute to a strategic enterprise-wide transformation program. As a Senior EDMS Migration Lead, you will play a key role in shaping the future document management landscape.

Key Responsabilities

• Lead the Document Management Migration workstream during the feasibility phase of the program.
• Define the end-to-end document migration strategy, including migration rules, scope, governance, and decision frameworks.
• Develop migration roadmaps, pilot approaches, migration waves, and execution plans.
• Build and validate migration cost models, budgets, and business case recommendations.
• Coordinate activities across Business Process Owners, Data Analysts, Quality teams, Records Management, IT, Architecture, Procurement, and implementation partners.
• Define migration principles covering metadata mapping, document cleansing, deduplication, transformation, reconciliation, and validation.
• Challenge migration methodologies, estimates, and assumptions proposed by vendors and system integrators.
• Prepare decision-making materials and recommendations for program governance committees.
• Provide expert guidance on EDMS migrations, records management, information governance, and document lifecycle management.

Requirements

• Master's degree or equivalent in Information Management, Engineering, Computer Science, Life Sciences, Quality, or a related field.
• Strong professional experience mainly in EDMS and Records Management, Information Governance, or Document Lifecycle Management.
• Proven leadership of at least two large-scale document migration programs involving multiple repositories.
• Strong experience building migration strategies, budgets, resource models, pilot plans, and migration roadmaps.
• Hands-on experience with platforms such as Documentum, OpenText, Veeva QualityDocs, SharePoint, or similar enterprise repositories.
• Experience within pharmaceutical, life sciences, medical device, or highly regulated industries.
• Excellent stakeholder management and presentation skills.
• Fluent English.

Benefits

Why join us?At Excelya, we combine a passion for science with the enthusiasm of teamwork to redefine excellence in healthcare.Here's what makes us unique:We are a young and ambitious healthcare company, bringing together 900 Excelyates, driven by the goal of becoming the leading mid-sized CRO in Europe, while offering the best employee experience.Our "one-stop provider" service model—combining full-service, functional service provider, and consulting—allows you to grow through diverse and stimulating projects. By collaborating with leading experts, you will contribute to the development of scientific, operational, and human knowledge, all in service of improving the patient journey.Excelling wit