Associate Project Manager, Enterprise Project Management Office

University of Texas; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

University of Texas Dell Medical School is seeking an Associate Project Manager for the Enterprise Project Management Office in Austin, TX. You will own full project lifecycles and support senior PMs across Workforce, Facilities, Research, Education, and Technology.

You will collaborate with project managers and executives, develop plans, monitor progress, manage risks, and contribute to governance and reporting. A healthcare/academic background and PM tools experience are preferred.

Qualifications

• Bachelor's degree in a related field and 1–3 years in project coordination or management.
• Experience in healthcare, academic, or enterprise settings preferred.
• Familiarity with project management tools such as MS Project, Smartsheet, or Asana.

Responsibilities

• Manages full lifecycle of assigned projects with defined scope, goals, and success metrics.
• Engages stakeholders across administrative, operational, and clinical areas; communicates status to sponsors and teams.
• Maintains project charters, status reports, risk logs; contributes to executive summaries and dashboards.
• Supports cross-functional and strategic initiatives; assists with change management and stakeholder adoption.
• Tracks budgets and expenditures; coordinates with finance and procurement; assists with vendor coordination.

Skills

Project management

Organization & time management

Written & verbal communication

Customer focus

Dealing with ambiguity

Learning agility

AI-enabled productivity

Education

Bachelor's degree in Business Administration / Healthcare Administration / Public Health

CAPM certification (PREFERRED)

Tools

MS Project

Smartsheet

Asana

Job description

**Job Posting Title:**Associate Project Manager, Enterprise Project Management Office**----****Hiring Department:**Dell Medical School**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Oct 05, 2026**----****Position Duration:**Expected to Continue**----****Location:**AUSTIN, TX**----****Job Details:****General Notes**Dell Mesical School is seeking nan Associate Program Manager for the Enterprise Project Management Office. **Purpose**At The University of Texas at Austin Dell Medical School, we are building a world-class academic medical center, and the Enterprise Project Management Office (EPMO) plays a critical role in driving the strategic transformation of our institution. We are seeking a motivated Associate Project Manager who wants to build a career in project management while directly contributing to our five-year strategic plan, Health Starts Here. You'll own the full lifecycle of projects independently, while supporting our Project Managers on cross-functional initiatives that span Workforce, Facilities, Integrated Clinical Practice, Research, Education, Finance, and Technology. You'll work closely with a talented team of project managers, project coordinators, and executive leaders, gaining hands-on exposure across the full breadth of the institution's strategic priorities.**Why Join Us** At The University of Texas at Austin Dell Medical School, we're not just managing timelines and deliverables, we're building something bigger: a better model for health and care. As part of our central EPMO, you'll join a highly collaborative team committed to excellence, stewardship, and impact. Here, you will:* Own meaningful projects with real accountability and visibility* Gain exposure across multiple strategic portfolios rather than a single functional area* Learn directly from experienced project managers who will actively mentor your growth* Build a foundation of skills, tools, and institutional knowledge across the EPMO* Contribute to a mission-driven institution during a transformational time, as we prepare to open a new hospital and grow our academic medical center You will join a mission-driven institution during a transformational time and have the unique opportunity to learn directly from experienced project leaders, contribute meaningfully from day one, and directly impact the future of academic medicine and our core values:* Excellence* Impact* Collaboration* Compassion* Humility* Stewardship**Responsibilities****Manages Full Lifecycle of Assigned Projects*** Defines scope, goals, deliverables, and success metrics for assigned projects* Develops and maintains project plans, schedules, and resource assignments* Tracks progress, flags risks and issues early, and adjusts plans as needed to meet deadlines* Facilitates project meetings and communicates status updates, including agendas, logistics, and follow-up* Closes out projects with documentation and lessons learned **Stakeholder Engagement and Communication*** Works with administrative, operational, and clinical stakeholders* Serves as a point of contact for stakeholders on assigned projects, communicating status updates clearly to sponsors and team members* Manages stakeholder expectations and engagement on assigned projects* Escalates issues and conflicts to senior project managers or leadership as appropriate* Builds collaborative working relationships across departments, including close coordination with the Project Coordinator on communications and administrative needs **Project Documentation and Reporting*** Maintains project charters, status reports, and risk logs* Contributes to executive summaries and dashboards or leadership* Tracks decisions, changes, and approvals* Ensures documentation meets compliance and audit standards **Supports Cross-Functional and Strategic Initiatives*** Partners with Project Managers on components of cross-functional, strategic initiatives* Assists with change management and communication activities for cross-functional project* Contributes to stakeholder readiness and adoption efforts as assigned* Steps in on portfolio work as assigned, based on organizational need* Helps prepare project plans, agendas, schedules, and documentation for cross-functional and strategic initiatives **Budget and Resource Tracking*** Tracks budgets and expenditures for assigned projects* Coordinates with finance and procurement teams as needed* Assists with vendor coordination and invoice reconciliation **Professional Development and Process Improvement*** Participates in EPMO process improvement initiatives* Seeks mentorship and feedback from senior project managers* Supports standardization of templates, tools, and workflows* Takes on increased project ownership and complexity over time*Other duties as identified by department***Marginal or Periodic Functions:*** Participates in strategic planning and governance meetings* Attends professional development and industry events* Supports special events and post-project evaluations **KNOWLEDGE/SKILLS/ABILITIES****Project Management*** Plans, organizes, and manages resources to achieve defined project goals* Develops and executes structured project plans* Manages scope, schedule, and budget for assigned projects **Organization and Time Management*** Arranges resources and activities in a structured, efficient manner* Coordinates multiple tasks and deadlines across projects* Prioritizes effectively and adjusts to shifting timelines **Written and Verbal Communication*** Writes clearly and professionally across a variety of formats* Prepares reports and documentation appropriate for varied audiences* Communicates effectively with both technical and non-technical stakeholders **Customer Focus*** Demonstrates commitment to meeting stakeholder needs* Builds relationships with project sponsors and team members* Translates stakeholder needs into actionable project plans **Dealing with Ambiguity*** Adjusts plans as new information emerges* Exercises sound judgment when working with incomplete information* Seeks guidance from senior project managers when appropriate **Learning Agility*** Learns quickly when facing new problems or unfamiliar portfolios* Adapts to new tools, processes, and subject matter areas* Demonstrates curiosity and takes initiative in professional growth **AI-Enabled Productivity*** Comfortable using AI tools to support documentation, reporting, and routine project tasks* Applies sound judgment when reviewing and editing AI-generated content for accuracy before use* Curious to learn how AI and automation can streamline project workflows across the EPMO* Willing to build fluency with new AI-enabled tools as the team's use of them matures**EDUCATION & EXPERIENCE****MINIMUM QUALIFICATIONS:**Requires a bachelor's degree in Business Administration, Healthcare Administration, Public Health, or a related field, with 1 to 3 years of experience in project coordination, project management, or operations.*Relevant education or experience may be substituted as appropriate.* **PREFERRED QUALIFICATIONS:**Experience supporting or managing projects in a healthcare, academic, or enterprise setting. Experience with project management tools (e.g., MS Project, Smartsheet, Asana). Familiarity with healthcare operations or regulatory environments. **LICENSES, REGISTRATIONS OR CERTIFICATIONS****REQUIRED:*** None **PREFERRED:*** Certified Associate in Project Management (CAPM), PMI **Salary Range**$60,000 + depending on qualifications **WORKING ENVIRONMENT/EQUIPMENT*** Standard office equipment* Repetitive use of a keyboard* May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest **Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.