Program Manager, Hospital Planning and Operations

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 80,000 - 97,000; Full time

Job summary

University of Texas at Dell Medical School seeks a Program Manager to lead planning, execution, and oversight of cross-functional programs that advance the healthcare system's goals. You will coordinate with clinical and administrative leaders, finance, IT, and external partners to deliver on time, within scope and budget, while maintaining compliance and measurable outcomes.

This role requires strong stakeholder management, risk oversight, and the ability to navigate complex organizations.

Qualifications

• Bachelor's degree in a related field and at least 5 years of program or project management experience, preferably in healthcare.
• Master's degree and 7+ years of cross-functional program management preferred.

Responsibilities

• Leads program planning and execution with defined scope, milestones, and success metrics.
• Manages stakeholder engagement, communication, and reporting with executives and partners.
• Oversees budgets and resource allocation, ensuring cost effectiveness and governance.
• Ensures compliance, risk management, and audit readiness across programs.
• Supports organizational strategy, change management, and process improvements.

Skills

Organizational Agility

Planning

Dealing with Ambiguity

Drive for Results

Interpersonal Savvy

Education

Bachelor's Degree in Business Administration, Healthcare Administration, Public Health, or related field

Job description

## Program Manager, Hospital Planning and OperationsApply: UT MAIN CAMPUS: Full time: Posted Today: R\\_00049151**Job Posting Title:**Program Manager, Hospital Planning and Operations**----****Hiring Department:**Dell Medical School**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Oct 05, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:****General Notes**Dell Medical School is seeking a Program Manager **Purpose**The Program Manager leads the planning, execution, and oversight of strategic, cross-functional programs that support the healthcare system’s mission and operational goals. This role is responsible for managing multiple related projects, ensuring they align with organizational priorities and deliver measurable outcomes. The Program Manager reports to a Director or Senior Director and works closely with project managers, clinical and administrative leaders, finance, IT, and external partners. The Program Manager ensures that programs are delivered on time, within scope and budget, and in compliance with applicable regulations and internal policies. **Responsibilities****Leads Program Planning and Execution*** Develops and maintains comprehensive program plans aligned with strategic goals.* Defines program scope, deliverables, milestones, and success metrics.* Coordinates cross-functional teams to ensure timely execution.* Tracks progress and adjusts plans as needed.* Ensures alignment with organizational priorities and leadership expectations.**Manages Stakeholder Engagement, Communication, and Reporting*** Builds and maintains strong relationships with internal and external stakeholders.* Develops and implements communication strategies tailored to specific audiences.* Facilitates regular status meetings and provides timely, transparent updates.* Prepares and delivers reports, dashboards, and presentations to communicate program status, risks, and outcomes.* Ensures alignment and transparency across a program participants.**Oversees Budget and Resource Allocation*** Develops and manages program budgets in collaboration with finance.* Monitors expenditures and ensures cost-effectiveness.* Coordinates resource allocation across projects and departments.* Identifies funding needs and opportunities.* Prepares financial reports and justifications for leadership.**Ensures Program Compliance and Risk Management*** Identifies and mitigates program risks and issues.* Ensures compliance with regulatory and organizational policies.* Maintains documentation and audit readiness.* Conducts program evaluations and implements improvements.* Develops contingency plans for critical risks.**Supports Organizational Strategy and Innovation*** Aligns programs with long-term strategic initiatives.* Identifies opportunities for innovation and process improvement.* Leads change management efforts related to program implementation.* Benchmarks best practices and integrates them into programs.* Contributes to strategic planning and decision-making.Other duties as identified by department**MARGINAL OR PERIODIC FUNCTIONS:*** Participates in organizational committees or task forces as assigned* Prepares presentations for executive leadership or board meetings* Conducts post-program reviews and lessons-learned sessions* Supports grant writing or funding proposal development* Mentors junior staff or interns on program management practices **KNOWLEDGE/SKILLS/ABILITIES****Organizational Agility*** Navigates complex organizational structures and informal networks to get things done.* Builds coalitions across departments.* Anticipates resistance and plans accordingly.* Gains support through influence rather than authority.**Planning*** Scopes tasks and projects effectively, sets goals, and develops realistic timelines.* Aligns resources with priorities.* Adjusts plans based on changing conditions.* Tracks milestones and deliverables.**Dealing with Ambiguity*** Operates in uncertain or rapidly changing environments comfortably.* Makes decisions with incomplete information.* Maintains focus during uncertainty.* Encourages flexibility in others.**Drive for Results*** Demonstrates a strong track record of meeting goals and delivering high-quality outcomes.* Tracks performance metrics.* Holds self and others accountable.* Celebrates milestones and achievements.**Interpersonal Savvy*** Builds effective relationships with a range of people.* Listens actively and empathetically* Resolves conflicts diplomatically* Builds trust across different teams ## **EDUCATION & EXPERIENCE****MINIMUM QUALIFICATIONS:**Requires a Bachelor's Degree in Business Administration, Healthcare Administration, Public Health, or a related field with at least 5 year(s) of experience in program or project management, preferably in a healthcare or complex organizational setting* Relevant education and experience may be substituted as appropriate**PREFERRED QUALIFICATIONS:**Master's Degree in Business Administration (MBA), Public Administration (MPA), or a related field with at least 7 year(s) of experience in managing cross-functional programs in healthcare or the public sector* Experience with Lean, Six Sigma, or other process improvement methodologies**LICENSES, REGISTRATIONS OR CERTIFICATIONS****REQUIRED:*** None**PREFERRED:*** None ## **Salary Range**$88,497+ depending on qualifications ## **WORKING ENVIRONMENT/EQUIPMENT*** Standard office equipment* Repetitive use of a keyboard* May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest