Associate Project Manager

axos; United States; On-site; USD 70,000 - 82,000; Full time

Job summary

Axos Bank is seeking a dedicated Project Coordinator/Business Analyst to support PMs across small initiatives. You will help plan, track timelines, define scope, and coordinate with cross-functional teams to ensure milestones are met.

The role emphasizes strong communication, workflow documentation, and adherence to PMO standards. Onsite work at HQ in San Diego, CA with no remote option.

Qualifications

• Degree in business, project management, information systems or related field.
• Experience in business analysis or project coordination roles.
• Understanding of requirements gathering, process mapping and workflow documentation.
• Familiarity with Agile or Waterfall methodologies and common PM tools.

Responsibilities

• Support small initiatives and assist PMs in planning, execution and closing phases.
• Track timelines, tasks and deliverables to meet milestones.
• Help define project scope, objectives and deliverables aligned to goals.
• Assist in developing plans, timelines, budgets and resources.
• Coordinate with cross-functional teams to stay aligned on goals.
• Maintain clear stakeholder communication and status updates.
• Identify risks and assist in mitigation with senior PMs.
• Support budget monitoring and resource balancing.
• Contribute to quality standards and testing processes.
• Prepare performance reports and post-project evaluations.

Skills

Project coordination

Requirement gathering

Process mapping

Workflow documentation

Communication

Team collaboration

Education

Bachelor's degree in Business Administration, Project Management, Information Systems, or a related field

Tools

MS Project

JIRA

Asana

Job description

Axos Bank

Target Range: $70,304.00 /Yr. - $81,500.00 /Yr. Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education.

Eligible for an Annual Discretionary Cash Bonus Target: 10%

Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 10%

These discretionary target bonuses may be awarded semi-annually based upon your achievement of performance goals and targets.

About This Job

This role will be located onsite at our HQ in San Diego, CA. Remote is not available for this role.

Responsibilities:

Project Management & Planning Support

• Manage small initiatives independently or assist Project Managers in the planning, execution, and closing phases of larger projects
• Track project timelines, tasks, and deliverables to ensure that milestones are achieved on schedule, contributing to the successful completion of each project
• Assist in defining project scope, objectives, and deliverables to align with overall business goals
• Support the development of project plans, including timelines, budgets, resource requirements, and key milestones
• Identify project dependencies and constraints with the guidance of senior project managers

Project Execution & Coordination

• Coordinate with cross-functional teams to keep tasks aligned with project objectives
• Track progress on tasks, monitor key milestones, and ensure deliverables stay on schedule
• Promote team collaboration and effective communication, helping to resolve minor conflicts and ensure smooth project execution

Stakeholder Communication

• Assist in maintaining clear and transparent communication with stakeholders
• Help manage expectations, address basic concerns, and provide regular updates on project status
• Engage stakeholders throughout the project lifecycle to gather feedback and support alignment

Risk & Issue Management

• Identify and report potential project risks, working with senior team members to develop mitigation strategiesTrack issues and assist in implementing corrective actions to keep projects on course
• Escalate complex issues and risks to senior project managers as needed

Budget & Resource Management Support

• Support the tracking of project budgets and monitor expenses to maintain alignment with financial plans
• Assist in resource management by balancing team workloads and adjusting resource needs as necessary
• Collaborate with the project team to maximize productivity and control costs

Quality Assurance

• Help establish quality standards for deliverables, ensuring they meet organizational expectations
• Support testing, validation, and review processes to maintain high-quality standards throughout the project
• Collaborate with senior project managers to implement corrective actions and support continuous improvement

Performance Tracking & Reporting

• Track project performance using key metrics and assist in compiling data for performance reports
• Prepare and deliver project updates, highlighting achievements, challenges, and areas for improvement
• Participate in post-project evaluations to gather insights for future projects

Team Development & Collaboration

• Support team members in completing project tasks, providing guidance and fostering a positive, productive environment
• Participate in team meetings and contribute ideas to promote a collaborative team culture
• Lead by example with a proactive, solutions-focused approach to challenges

Documentation & Knowledge Sharing

• Maintain accurate project documentation, including plans, meeting notes, and final deliverables
• Assist in capturing lessons learned and contribute to the organization's project management knowledge base
• Document best practices and contribute to PMO standards

Qualifications:

• Bachelor's degree in Business Administration, Project Management, Information Systems, or a related field
• 3+ years of experience in a Business Analyst, Project Coordinator, or related role
• Understanding of business analysis techniques, such as requirements gathering, process mapping, and workflow documentation
• Familiarity with project management methodologies (e.g., Agile, Waterfall) and tools (e.g., MS Project, JIRA, Asana)
• Excellent written and verbal communication skills
• Strong or