Associate Project Manager

Piramal Pharma Limited; Lexington (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Piramal Pharma Solutions, Lexington, KY, is hiring an Associate Project Manager to support project planning, execution, and close-out under the Senior Project Manager. You will assist in managing projects and may take on your own assignments as you develop skills.

You will work with project teams and external clients, coordinating documents, invoices, shipments, and change controls while maintaining schedules and ensuring on-time delivery.

Qualifications

• Pharmaceutical industry experience (at least 1-2 years’ experience preferred).
• Project coordination/management experience (at least 1-2 years’ experience preferred).
• Experience with Microsoft Office required; Microsoft Project preferred.
• Bachelor’s degree preferred.
• Strong written and oral communication skills.
• Ability to work and interface with external clients.
• Exceptional attention to detail.
• Strong sense of urgency and work ethic.

Responsibilities

• Document processing, data entry, and analysis to support maintenance of project management databases and metric reporting.
• Use of SAP for entering purchase requests to support incoming material.
• Manage pass through billings by confirming charges based on approved proposals and provide necessary documentation to support invoices.
• Support shipping activities by completing required paperwork, coordinating shipments with warehouse team and 3rd party suppliers/clients as needed.
• Support project team in document generation and routing. Documentation support includes completing request forms, generating and closing change controls, proposal review and editing and procedure/specification updates.
• Assist in escorting clients during site visits.
• Manage assigned projects to ensure on time and successful delivery. Management activities may include preparing project plans, hosting meetings with predefined agenda and meeting summaries, generating project update presentations and at project closeout conducting lessons learned.
• Communicate with clients and project teams (comprised of a diverse set of individuals across the company) as needed.
• Assist in development and management/deployment of department best practices.
• Manage conflicting priorities in a fast-paced work environment.
• Responsibilities will evolve over time with increasing accountability and independent work. Over time, increased responsibilities will entail: Project Management with oversight; Budget tracking and forecasting, invoicing independently with PM review, initiation of scope changes; Increased client contact with less oversight; Running meetings with little or no PM oversight; Generating and maintaining agendas for client and department review; Capacity to predict upcoming client and project needs; Other Duties may be assigned to meet business need.

Skills

Pharmaceutical industry experience

Project coordination/management

Microsoft Office

Strong written and oral communication

Education

Bachelor’s degree

Tools

Microsoft Project

Job description

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Division

Piramal Pharma Solutions

Piramal Pharma Solutions is a contract development and manufacturing organization (CDMO), offering end-to-end development and manufacturing solutions across the drug life cycle. We serve our clients through a globally integrated network of facilities in North America, Europe and Asia.

This enables us to offer a comprehensive range of services including Drug Discovery Solutions, Process & Pharmaceutical Development services, Clinical Trial Supplies, Commercial supply of APIs and Finished dosage forms. We also offer specialized services like development and manufacture of Highly Potent APIs and Antibody Drug Conjugation.

Our capability as an integrated service provider & experience with various technologies enables us to serve Innovator and Generic companies worldwide.

For more details, please visit : www.piramalpharmasolutions.com

Job Title

Associate Project Manager

Job Description

Business: Pharma Solutions

Department: Project Management

Location: Lexington

Job Overview

Reporting to the Senior Project Manager, the Associate Project Manager is responsible for assisting Project Managers, Sr. Project Managers and the Director of Project Management in the planning, execution, close out and overall success of assigned projects. The Associate Project Manager will also take on the additional responsibility of their own projects with oversight as skills develop.

Reporting Structure

This position reports to the Senior Project Manager.

Key Responsibilities

• Document processing, data entry, and analysis to support maintenance of project management databases and metric reporting


• Use of SAP for entering purchase requests to support incoming material


• Manage pass through billings by confirming charges based on approved proposals and provide necessary documentation to support invoices.


• Support shipping activities by completing required paperwork, coordinating shipments with warehouse team and 3rd party suppliers/clients as needed


• Support project team in document generation and routing. Documentation support includes completing request forms, generating and closing change controls, proposal review and editing and procedure/specification updates.


• Assist in escorting clients during site visits


• Manage assigned projects to ensure on time and successful delivery. Management activities may include preparing project plans, hosting meetings with predefined agenda and meeting summaries, generating project update presentations and at project closeout conducting lessons learned.


• Communicate with clients and project teams (comprised of a diverse set of individuals across the company) as needed


• Assist in development and management/deployment of department best practices.


• Manage conflicting priorities in a fast-paced work environment.


• Responsibilities will evolve over time with increasing accountability and independent work. Over time, increased responsibilities will entail:


• Project Management with oversight


• Budget tracking and forecasting, invoicing independently with PM review, initiation of scope changes


• Increased client contact with less oversight


• Running meetings with little or no PM oversight


• Generating and maintaining agendas for client and department review


• Capacity to predict upcoming client and project needs


• Other Duties may be assigned to meet business need

Qualifications

• Pharmaceutical industry experience (at least 1-2 years’ experience preferred)


• Project coordination/management experience (at least 1-2 years’ experience preferred)


• Experience with Microsoft Office required; Microsoft Project preferred


• Bachelor’s degree preferred


• Strong written and oral communication skills.


• Ability to work and interface with external clients


• Exceptional attention to detail.


• Strong sense of urgency and work ethic.