Associate Program Manager (63762)

Paycom; Fitchburg (WI); On-site; USD 90,000 - 120,000; Full time

Job summary

Tosoh Bioscience LLC is seeking an Associate Program Manager to lead cross‑functional projects within the PMO, while strengthening portfolio‑level execution. The role balances project delivery with PMO enablement, emphasizing resource alignment and effective internal communication.

The ideal candidate has a bachelor’s degree and 3+ years of experience coordinating projects in technical or regulated environments, with PMP training as a plus.

Qualifications

• Bachelor’s degree in Engineering, Life Sciences, Business, or related field.
• PMP certification or equivalent project management education; program or portfolio management training is a plus.
• Minimum 3 years of experience leading cross-functional projects in a scientific, technical, or regulated environment.

Responsibilities

• Lead cross-functional projects from initiation through closeout, ensuring alignment with priorities and outcomes.
• Define scope, governance, delivery plans, milestones, budgets, resource requirements, risks, dependencies, and stakeholder communication approaches.
• Facilitate timely decision‑making, monitor delivery performance, and ensure accountability for actions and outcomes.
• Apply PMO standards, methodologies, tools, and reporting practices to ensure disciplined execution.
• Coordinate cross‑project resource planning and facilitate portfolio‑level discussions.
• Maintain regular attendance and uphold Tosoh Bioscience culture and guiding principles.

Skills

PMO experience

Cross-functional leadership

Stakeholder communication

Resource planning

Process improvement

Attention to detail

Mentoring

cGMP familiarity

Microsoft Office

Education

Bachelor’s degree in Engineering, Life Sciences, Business, or related field

Tools

PMO templates

Microsoft Office

Job description

Job Details

Job Location: Fitchburg WI – Fitchburg, WI 53711, Position Type: Full Time, Education Level: Bachelor's Degree, Travel Percentage: Up to 10%, Job Shift: Standard Business Hours, Job Category: Other,

Tosoh Bioscience LLC is a major supplier of chromatography products to the pharmaceutical, biotechnology, and chemical industries. Our product line includes: TSKgel, TOYOPEARL, and Ca++Pure-HA bulk media, TSKgel U/HPLC columns, process development products, dedicated systems for GPC analysis, and the LenS3 MALS detector. We have optimal solutions for biological research, drug discovery, medicinal chemistry, agriculture, manufacturing, or other industrial applications.

Summary

The Associate Program Manager is a PMO enablement role within the Project Management Office (PMO) in the Global Product Strategy department. The role combines direct leadership of cross‑functional projects with responsibility for strengthening portfolio‑wide execution. Approximately 50% of the role is dedicated to leading assigned projects, while 50% supports PMO activities, with particular focus on cross‑project resource alignment, internal communication, and consistent application of PMO standards and practices. The primary objective of this role is to ensure the successful delivery of assigned strategic initiatives while improving PMO effectiveness through proactive resource alignment across projects, internal communication, and scalable ways of working.

Reporting Relationships

Reports to the Head of Project Management Office.

Major Duties and Responsibilities

Project & Program Delivery (50%)

• Lead assigned strategic, cross‑functional projects from initiation through closeout, ensuring alignment with organizational priorities and intended business outcomes.
• Define scope, governance, delivery plans, milestones, budgets, resource requirements, risks, dependencies, and stakeholder communication approaches.
• Facilitate timely decision‑making, monitor delivery performance, and ensure clear accountability for actions, decisions, and outcomes.
• Apply PMO standards, methodologies, tools, and reporting practices to ensure disciplined and transparent execution.
• Serve as the central point of contact for assigned projects, actively managing stakeholder expectations, cross‑functional dependencies, and escalations.

PMO Enablement, Resource Alignment, and Communication (50%)

• Coordinate cross‑project resource planning with project managers and functional leaders, identifying capacity constraints, competing priorities, critical dependencies, and potential delivery risks.
• Prepare and facilitate portfolio‑level resource alignment discussions, making trade‑offs and escalation needs transparent to support timely leadership decisions.
• Develop and deliver project management training, onboarding, coaching, and guidance for non‑dedicated project managers, and communicate PMO activities to internal stakeholders.
• Promote consistent use of PMO governance, tools, templates, and reporting practices, and improve them based on user feedback and evolving organizational needs.
• Other duties as assigned.
• Maintain regular and reliable attendance.
• Uphold and adhere to the Tosoh Bioscience culture and guiding principles.

Education and Experience

• Bachelor’s degree in Engineering, Life Sciences, Business, or a related field.
• PMP certification or equivalent formal project management education; program or portfolio management training is an advantage.
• Minimum 3 years of experience leading cross‑functional projects, including experience coordinating resources, priorities, or dependencies across multiple projects in a scientific, technical, or regulated environment.

Skills and Qualifications

• Demonstrated experience managing complex projects and programs, including governance, planning, scope management, risk mitigation, stakeholder communication, and successful delivery of strategic initiatives.
• Strong ability to develop a portfolio‑wide view of priorities, resources, and dependencies, enabling transparent prioritization and effective allocation of organizational capacity.
• Willingness to mentor, guide, train, and provide constructive feedback to others in a thoughtful manner.
• Proven ability in continuous improvement and workflow optimization.
• Strong facilitation and influencing skills, with the ability to navigate competing priorities, gain stakeholder commitment, and drive resolution of complex issues.
• Excellent organizational skills and strong attention to detail.
• Able to communicate clearly and effectively, verbally and in writing.
• Proven time management skills with the ability to meet deadlines.
• Strong analytical and problem‑solving skills.
• Able to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with cGMP processes, procedures, and requirements.

Physical Requirements

The physical demands of this job are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This is a primarily sedentary job that requires the ability to move to and from the desk and occasionally lift and/or move objects. The position requires an estimated 10% travel, including domestic and international trips.

Tosoh Bioscience LLC is an Equal Opportunity Employer M/F/Disabled/Veterans.